Planning & Development Administrative Assistant

CivicInfo BC; Coquitlam; Hybrid; CAD 47,000 - 55,000; Full time

Job summary

The City of Coquitlam is seeking a Planning & Development Administrative Assistant on Regular Full Time and Temporary Full Time terms. You will perform senior-level administrative duties in a dynamic municipal environment.

You will coordinate training, onboarding for new staff, provide clerical support to senior managers and technical staff, review reports to Council, and help implement procedural improvements. Hybrid work options are available in Coquitlam.

Qualifications

• Completion of grade 12 education is required.
• Knowledge and experience using Microsoft Office suite.
• Experience with intranet platforms, spreadsheets, scheduling software, and CEDMS is expected.

Responsibilities

• Coordinate training, orientation and onboarding for all new employees in the department.
• Provide complex clerical support to senior managers and technical staff.
• Review and proof-read reports to Council; establish effective working relationships.
• Exercise independent judgment and work with minimal supervision.

Skills

Communication skills

Customer service

Education

Grade 12 education

Tools

Microsoft Office

Intranet platforms

Spreadsheets

Scheduling software

CEDMS

Job description

Planning & Development Administrative Assistant

Regular Full Time and Temporary Full Time (1 Year TFT)

About UsOne of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the- art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

About You / What We Are Looking ForWe are currently seeking committed administrative professionals to join the Coquitlam team as Planning & Development Administrative Assistants. This position will apply their knowledge of Planning and Development departmental processes to perform senior level administrative duties. If you have demonstrated problem-solving and organizational skills and want to apply this within a progressive municipal environment, we would like to hear from you!

The Planning & Development Administrative Assistant will be responsible for coordinating the training, orientation and onboarding for all new employees in the department to ensure a seamless transition into the organization and that all requirements are met. They will also provide complex clerical support to senior managers and technical staff as needed. Working as part of an innovative team, the incumbent can look forward to using their creativity to recommend and implement procedural efficiencies and improvements for the department. Experience reviewing and proof-reading reports to Council would be an asset, and the ability to establish effective working relationships with other employees will be key to this position’s success. The successful candidate must be comfortable working under minimal supervision and will possess the ability to exercise independent judgment in the role.

QualificationsOur ideal candidate will possess exceptional communication and customer-service skills and have prior experience in a similar role, preferably within a Planning & Development department. Completion of grade 12 education is required, and supplementary commercial business coursework would be considered an asset. Knowledge and experience using Microsoft Office suite products is required, as well as some experience working with intranet platforms, spreadsheets, scheduling software, and CEDMS (record keeping software).

What We Offer:This CUPE position has an hourly rate range of $34.25 - $40.23 (2026 rates). The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.

You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in an earned day off/flex day program. This position is based in Coquitlam with some flexible, hybrid work options available. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.

Accessibility / Equal Opportunity EmployerThe City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.

Applicants under consideration may be required to undergo a police information check (with no adverse reports).