Commercial Coordinator & Office Administrator

Green Infrastructure Partners Inc.; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Annual performance-based bonus

Comprehensive group benefits program

Retirement savings program

Career growth and advancement

Job summary

Green Infrastructure Partners Inc. in Toronto, ON is seeking an Office Administrator – Commercial Coordinator to support the Commercial Department on major infrastructure projects.

You will coordinate documentation, manage records, and assist with contract administration, reporting, and cross-functional communication among project teams, subcontractors, consultants, clients, and internal stakeholders. The role requires a diploma or degree in a related field and 1–2 years of contract

Qualifications

• Diploma or degree in Business, Construction Management, Engineering, or related field.
• 1-2 years of experience in contract administration, commercial coordination, project administration, or procurement.
• Ability to interpret and manage contractual documentation.
• Understanding of subcontracts, change orders, and progress claims is asset.

Responsibilities

• Maintain subcontract registers, commitment logs, and commercial trackers.
• Create and process purchase requisitions and purchase orders within company systems.
• Track purchase order status and follow up on outstanding deliveries, invoices, and documentation.
• Maintain procurement logs, bid registers, and supplier databases.
• Support the preparation, issuance, and execution of subcontract agreements, amendments, and change orders.
• Ensure subcontract files are complete and maintained in accordance with project procedures.
• Assist in the review and coordination of subcontractor progress payment applications.
• Coordinate with project controls, construction, and finance teams to support payment processing.
• Maintain logs for change events, subcontract revisions, and approved change orders.
• Prepare and update subcontract status reports, commitment reports, and commercial dashboards.
• Coordinate receipt, tracking, and organization of vendor and subcontractor quotations.
• Assist with vendor onboarding and collection of required compliance documentation.

Skills

MS Office Suite

Stakeholder management

Multitasking

Analytical thinking

Education

Business / Construction Mgmt / Engineering degree

Tools

JD Edwards ERP

Job description

Green Infrastructure Partners Inc. in Toronto, ON is seeking an Office Administrator – Commercial Coordinator to support the Commercial Department on major infrastructure projects.

You will coordinate documentation, manage records, and assist with contract administration, reporting, and cross-functional communication among project teams, subcontractors, consultants, clients, and internal stakeholders. The role requires a diploma or degree in a related field and 1–2 years of contract