Commercial Admin & Subcontract Coordinator

03001 GIP - GFLI; Toronto; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Annual bonus

Comprehensive group benefits

Retirement savings program

Career growth opportunities

Job summary

Green Infrastructure Partners Inc. in Toronto, ON seeks an Office Administrator – Commercial Coordinator to support the Commercial Department on major infrastructure projects.

You will manage subcontract registers, purchase orders, and reporting packages, coordinating with project teams, vendors, and clients to ensure documentation accuracy and compliance. The role requires 1-2 years in contract administration or procurement, strong Excel/Office skills, and attention to detail.

Qualifications

• Diploma or degree in Business, Construction Management, Engineering, or related field.
• 1-2 years of experience in contract administration, commercial coordination, project administration, or procurement.
• Ability to interpret and manage contractual documentation.
• Familiarity with ERP systems and JD Edwards is an asset.
• Strong communication and stakeholder management skills.

Responsibilities

• Maintain subcontract registers, commitment logs, and commercial trackers.
• Create and process purchase requisitions and purchase orders within company systems.
• Track PO status and follow up on deliveries, invoices, and documentation.
• Maintain procurement logs, bid registers, and supplier databases.
• Support the preparation, issuance, and execution of subcontract agreements, amendments, and change orders.
• Coordinate with project controls, construction, and finance teams to support payment processing.
• Prepare and update subcontract status reports, commitment reports, and commercial dashboards.
• Coordinate receipt, tracking, and organization of vendor and subcontractor quotations.

Skills

Attention to detail

Organizational skills

Analytical thinking

Communication

Stakeholder management

Multitasking

Project coordination

Education

Diploma or degree in Business, Construction Management, Engineering

Tools

JD Edwards

ERP systems

Microsoft Office Suite

Job description

Green Infrastructure Partners Inc. in Toronto, ON seeks an Office Administrator – Commercial Coordinator to support the Commercial Department on major infrastructure projects.

You will manage subcontract registers, purchase orders, and reporting packages, coordinating with project teams, vendors, and clients to ensure documentation accuracy and compliance. The role requires 1-2 years in contract administration or procurement, strong Excel/Office skills, and attention to detail.