Collections Administrative Assistant

MLT AIKINS LLP; Regina; On-site; CAD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary with bonus

Health benefits

Group savings plans

Earned Days Off

Inclusive work environment

Job summary

MLT Aikins in Regina is seeking a Collections Administrative Assistant to join the centralized debt recovery team. The role emphasizes meticulous documentation, file management across multiple offices, and timely handling of debtor payments.

The ideal candidate has five years of administrative or accounting experience, strong communication skills, and proficiency with specialized collection and document tools.

Qualifications

• Minimum of five years of experience in administrative, accounting clerk or banking services roles.
• Accounting or administration diploma or degree is an asset.
• Maintain an efficient electronic file system with exceptional attention to detail.
• Able to perform repetitive tasks with consistency, accuracy and due diligence.
• Strong communication, problem solving and analytical skills.

Responsibilities

• Open collection files daily for multiple clients across offices.
• Prepare and maintain documentation for debtor payments (E-transfers, cheques, wires).
• Search property, employment and judgments for files across offices.
• Use CollectLink, Techcom, and Collection Highway to keep data accurate.
• Process and track billing and disbursement invoices for clients.
• Follow up with clients on outstanding invoice approvals.

Skills

Communication

Problem solving

Time management

Attention to detail

Independent work

Organization

Education

Accounting or administration diploma/degree

Tools

FCT Default Solutions/Collect Link

Techcom

Collection and Litigation Highway

Adobe

Aderant

MS Word

Excel

Planner

Copilot

Document management software

Job description

Job Title: Collections Administrative Assistant

Location: Regina, SK

Closing Date: October 20, 2026

Competition Number: MLTA-REG-202610-079

Who we are

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada's best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

We are hiring a Collections Administrative Assistant to join our centralized debt recovery team in Regina. Our ideal candidate is self-motivated and highly organized, has a high degree of competence with basic accounting concepts and financial transactions, is confident with both formal written and verbal communication, and has excellent attention to detail and time management skills. They are able to work independently, follow instructions with minimal supervision, and thrive in a fast-paced, professional team environment, providing excellent service for internal and external clients.

Responsibilities include:

• Opening Collection files daily for multiple clients across multiple offices
• Preparing and maintaining documentation for incoming debtor payments including E-transfers, cheques and wire transfers
• Performing property, employment and judgment searches for all applicable files through various sites for multiple offices
• Accessing and using online resources such as CollectLink, Techcom, Litigation and Collection Highway to perform various activities to maintain accurate data
• Performing financial remittance as required for multiple clients across multiple offices
• Monitoring multiple work lists in the collection workflow platform
• Preparing, processing and tracking billing and disbursement invoices for multiple clients
• Following up with clients to address any outstanding or pending invoice approvals
• Monitoring multiple inboxes in Outlook
• Paying multiple vendor invoices in a timely manner
• Running workflows to pull demand letters and proofing, printing and mailing letters
• Closing files as applicable
• Scanning paper files as required
• Performing mail merges for large letter campaigns as required
• Effectively communicating within the firm and collections team
• Ensuring compliance with client directives and risk controls

Qualifications include:

• Minimum of five years of experience in an administrative, accounting clerk or banking services role
• An accounting or administration diploma or degree is considered an asset
• Ability to maintain an efficient electronic file system with exceptional attention to detail
• Comfortable performing repetitive tasks while maintaining consistency, accuracy and commitment to due diligence
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Strong communicator with strong problem solving and analytical skills
• Ability to work independently and to adapt to a fast-changing environment
• Capacity to perform complex editing and formatting for correspondence and documents
• Ability to follow the instructions from a diverse group of clients, lawyers and staff
• Software program knowledge or certification in: FCT Default Solutions/Collect Link, Techcom, Collection and Litigation Highway, Adobe, Aderant, MS Word, Excel, Planner, Copilot and document management software are assets

We offer:

• A competitive salary including individual performance bonus
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off program
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.