Legal Assistant

MLT Aikins; Calgary; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Group savings plans

Mentorship and support

Growth opportunities

Inclusive work environment

Performance bonus

Job summary

MLT Aikins is a Calgary-based full-service law firm seeking a capable Legal Administrative Assistant to support the advocacy group in Calgary. You will create and edit documents, manage lawyers’ calendars, prepare court materials, and coordinate travel, billing, and files with meticulous attention to detail.

The ideal candidate has 3–5 years of litigation support experience, a recognized legal assistant program, and strong computer, proofreading, and communication skills.

Qualifications

• Graduate of a recognized legal assistant program (equivalencies will be considered).
• Minimum of three to five years of experience in an active litigation practice.
• Advanced computer skills including Word, Excel, Outlook and document management software.
• Familiarity with insolvency matters would be an asset.

Responsibilities

• Creating documents from standard forms or handwritten notes and editing various legal documents.
• Preparing court materials such as books of authorities, application records, appeal records, factums and extracts and key evidence.
• Maintaining lawyers’ calendar and contacts, scheduling client appointments as directed and arranging travel schedules as necessary.
• Organizing and prioritizing numerous tasks and completing them under strict time constraints.
• Performing client conflict checks, opening new client matters and maintaining established files.
• Preparing client billings, responding to billing inquiries and coordinating with clients for billing preference.

Skills

Administrative support

Time management

Proofreading

Communication

Independent worker

Education

Legal assistant certificate/diploma

Tools

Word

Excel

Outlook

Document management software

Job description

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

This position is responsible for providing administrative and clerical support forlawyers in the advocacy group of the Calgary office. Our ideal candidate is self-motivated and highly organized, has superior computer, proofreading and time management skills and excellent interpersonal and communication skills and is able to work independently, follow instructions with minimal supervision and thrive in a fast-paced, professional team environment.

Responsibilities include:

• Creating documents from standard forms or handwritten notes and editing various legal documents
• Preparing court materials such as books of authorities, application records, appeal records, factums and extracts and key evidence
• Maintaining lawyers’ calendar and contacts, scheduling client appointments as directed and arranging travel schedules as necessary
• Organizing and prioritizing numerous tasks and completing them under strict time constraints
• Performing client conflict checks, opening new client matters and maintaining established files
• Preparing client billings, responding to billing inquiries and coordinating with clients for billing preference
• Maintaining an efficient manual and electronic file system using strong organizational skills and exceptional attention to detail

Qualifications include:

• Graduate of a recognized legal assistant program (equivalencies will be considered)
• Minimum of three to five years of experience in an active litigation practice
• Advanced computer skills including Word, Excel, Outlook and document management software
• Familiarity with insolvency matters would be an asset
• Experience working on Federal Court filings would be an asset
• Excellent verbal and written communication skills along with strong proofreading, writing, spelling and grammar skills
• Ability to maintain an efficient electronic file system using strong organizational skills and exceptional attention to detail
• Ability to organize and prioritize multiple deadlines under strict time constraints
• Ability to follow instructions with minimal supervision
• Ability to thrive in a fast-paced, professional team environment
• A client-focused approach and commitment to providing exceptional service to internal and external clients

We offer:

• Competitive salaryincluding individual performance bonus
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options
• Growth and development opportunities
• Mentorship and support
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.