Office Services Clerk

MLT AIKINS LLP; Calgary; On-site; CAD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary including bonus

Flexible benefit plans: dental, health

Group savings plans & investment

Earned Days Off Program

Growth and development opportunities

Positive and inclusive work enviro n?

Job summary

MLT Aikins LLP in Calgary is seeking an organized and service-oriented administrative professional to join our office services team. The Office Services Clerk will support day-to-day operations, providing administrative, facilities and office services support to lawyers, staff and visitors.

You will work closely with the Office Services and Facilities team to ensure an efficient, professional office environment and responsive service across the firm.

Qualifications

• Graduate of a recognized administrative certificate or diploma program.
• 1–3 years of experience in an office services, hospitality or business centre role.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook and Teams).
• Excellent communication, organizational and time management skills.
• Ability to work both in a team setting and independently with minimal supervision.
• Heavy lifting of up to 20 kg is required.

Responsibilities

• Assisting with copying, binding, scanning and closing book requests.
• Formatting a variety of documents as required.
• Coordinate incoming/outgoing mail, courier pick-up and internal mail distribution.
• Ordering, receiving, unpacking and restocking stationery and office supplies.
• Maintaining shared office spaces and ensuring they are organized and ready for use.
• Supporting meeting room requirements including boardroom setup and catering as required.
• Providing basic AV setup for meetings.
• Providing reception coverage during breaks and absences.

Skills

Communication skills

Organizational skills

Time management

Teamwork

Attention to detail

Education

Administrative certificate or diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

MLT Aikins is a full-service law firm of more than 375 lawyers across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Vancouver, Edmonton, Calgary, Saskatoon, Muskeg Lake Cree Nation, Regina and Winnipeg. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

Our Calgary office is seeking an organized and service-oriented administrative professional to join our team. Reporting to the Manager, Calgary Operations, the Office Services Clerk supports the day-to-day operations of the office by providing administrative, facilities and office services support.

Working closely with the Office Services and Facilities team, the successful candidate provides professional, responsive and best-in-class service tolawyers, staff, clients and visitors, while helping ensure the office operates efficiently and effectively.

Responsibilities include:

• Assisting with copying,binding, scanning and closing bookrequests
• Formatting a variety of documents as required
• Coordinate incoming/outgoing mail, courier pick-up and internal mail distribution
• Ordering, receiving, unpacking and restocking stationery and office supplies
• Maintaining shared office spaces and ensuring they are organized, professional and ready for use
• Supporting meeting room requirements including boardroom set-up, beverage andcatering as required
• Setting up and providing basic support for audio visualequipment formeetings
• Providing additional administrative and office services support duringteamabsences
• Providing reception coverage during breaksand absences,as required
• Assisting with other office services, facilities and administrative duties, as assigned

Qualifications include:

• Graduate of a recognized administrative certificate or diploma program (equivalencies will be considered)
• Minimum 1-3 years of experience in an office services, hospitality or businesscentrerole
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook and Teams
• Excellent communication, organizational and time management skills
• Strong attention to detail and a commitment to providing exceptional service
• Ability to work both in a team setting and independently with minimal supervision
• Ability to prioritize and adapt to changing needs in a fast-paced environment
• Heavy lifting of up to 20kg is required
• Previous experience in a professional services environment is considered an asset

We offer:

• Competitive salary including individual performance bonus
• Flexible benefit plans for dental, health and wellness benefits
• Access to group savings plans and investment options
• Earned Days Off Program
• Growth and development opportunities
• A positive and inclusive work environment

Our Diversity Statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

Only those candidates selected for interviews will be contacted.