Club Coordinator

ssf; Toronto; On-site; CAD 22,000 - 30,000; Full time

Job summary

Seneca Student Federation (SSF) seeks a highly organized Club Coordinator Staff to support the Manager of Clubs. The role focuses on communicating with club members and guiding clubs through processes, plus executing and monitoring services and administrative duties for prospective and current clubs.

Key responsibilities include assisting in implementing ideas, approving clubs, training executive members, responding to student inquiries, planning events, maintaining records, and coordinating

Qualifications

• Must be currently enrolled in a full‑time Seneca Polytechnic program during Fall 2026.
• Must reside in Ontario.
• Applicants must be legally eligible to work in Canada (SIN required upon hire).
• Must have an account with a Canadian bank

Responsibilities

• Support the Manager in implementing new ideas and activities.
• Assist the Manager in approving and sanctioning clubs.
• Conduct training sessions for executive members of clubs; ensure training is up to date.
• Respond to inquiries and inform students about the Seneca Student Federation and Clubs.
• Plan Club events focused on student engagement and Club promotions for the Clubs and the SSF.
• Create and monitor data files and keep records of documents.
• Communicate weekly with Club executives to maximize engagement.
• Gather feedback from Club members to improve the Club service.
• Assist the Club committee in achieving yearly goals.
• Maintain records regarding Club matters (Budget, Booking forms, Reimbursement forms).

Skills

Organizational skills

Interpersonal skills

Written & verbal communication

Public speaking

Multitasking

Problem solving

Conflict management

Attention to detail

Online platforms familiarity

MS Office (Word/Excel/PPt)

Education

Seneca Polytechnic program enrollment

Tools

Zoom

Webex

Teams

MS Office

Job description

We are looking for highly organized and energetic candidates with excellent interpersonal skills for the Club Coordinator Staff position, accountable directly to the Manager of Clubs. The Club Coordinator is responsible for communicating with club members and providing direction for members who are interested in clubs. This role includes the execution and monitoring of services and other administrative duties involving prospective and current clubs.

Key Responsibilities

• Support the Manager in implementing new ideas and activities
• Assist the Manager in the process of approving and sanctioning clubs.
• Conduct training sessions for executive members of clubs, as well as ensuring executive training is up to date and accurate
• Respond to inquiries and give information to students about the Seneca Student Federation and Clubs
• Assist in planning Club events focused on student engagement and Club promotions for both the Clubs and the SSF
• Create and monitor data information, file, and keep records of documents
• Communicate weekly with Club executives to maximize engagement
• With the Club committee, gather data through feedback from Club members on improvements to the Club service
• Assist the Club committee in achieving goals as determined yearly
• To help maintain, on a routine basis, all records regarding the Club matters:i.e. Budget Request, Table/Room Booking, Change of Executive Form, Reimbursement Form

Requirements

• Outstanding organizational skills
• Diligence and attention to detail
• Exceptional interpersonal skills and a friendly demeanour
• Excellent written and verbal communication skills
• High energy levels
• Public Speaking
• Good problem-solving skills
• Ability to perform under stressful situations
• Excellent multitasking ability
• Conflict management skill
• Familiarity with online platforms (Zoom, Webex, Teams)
• Excellent Word, Excel, and PowerPoint knowledge

Qualifications

• Must be currently enrolled in a full‑time Seneca Polytechnic program during the Fall 2026 semester
• Must reside in Ontario
• Applicants must be legally eligible to work in Canada.(Social Insurance Number (SIN) will be required upon hire to process payroll and employment records)
• Must have an account with a Canadian bank

Learning Outcomes

• Through the work experience gained in this role, by the end of their term, the Member Services Staff will be able to:
• Analyze the impact of cultural and experiential differences on organizational objectives, operations, and practices.
• Develop strategies to build positive personal and professional, group and network relationships.
• Analyze issues, risks, and limitations, and collaborate with diverse groups and interests to reach consensus and create opportunities.
• Understand the importance of supporting integrative diversity, inclusive groups and effective communication from an operational and manager’s perspective.
• Develop proficiency in understanding and implementing effective strategies in communication, management, negotiation, and operations.

Essential Employability Skills

• Respond to written, spoken, or visual messages in a manner that ensures transparent, effective, and timely communication
• Interact with others in groups or teams in ways that contribute to effective working relationships and the achievement of goals
• Use critical thinking skills to anticipate and solve problems
• Interact with others in groups or teams to support effective coordination and contribute to effective working relationships and the achievement of goals
• Manage the use of time and other resources to complete projects
• Take responsibility for one’s actions, decisions, and consequences
• Analyze the impact of cultural and experiential differences on organizational objectives, operations, and practices
• Develop strategies to build positive personal and professional, group, and network relationships
• Analyze issues, risks, and limitations, and collaborate with diverse groups and interests to reach consensus and create opportunities
• Understand the importance of supporting integrative diversity, inclusive groups and effective communication from an operational perspective
• Develop proficiency in understanding and implementing effective strategies in communication, management, negotiation, and operations
• Take responsibility for one's actions, decisions, and consequences

Accessibility (AODA):

SSF is committed to providing an inclusive and accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Equity, Diversity & Inclusion (EDI):

SSF is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive environment. We welcome and encourage applications from individuals of all backgrounds, including but not limited to race, ethnicity, gender identity, sexual orientation, disability, and lived experience.

Last Date to Apply: October 16th , 2026, by 5:00 p.m