Client-Facing Receptionist & Office Admin

Ninepoint Partners; Toronto; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Total rewards package

Downtown Toronto office

Team events

Learning & development

Equity ownership opportunity

Job summary

Ninepoint Partners is seeking a polished Receptionist to be the welcoming face of the firm in Toronto. You will manage the front desk, support office administration, and help maintain a professional environment for clients and colleagues.

The role emphasizes discretion, excellent communication, and strong organizational skills as you coordinate meetings, handle inquiries, and assist with events and daily operations.

Qualifications

• 2+ years in receptionist, executive support, hospitality, or customer service.
• Exceptional verbal and written communication.
• Polished, service-oriented demeanor.
• Strong organizational and time-management abilities.
• High discretion with confidential information.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).

Responsibilities

• Welcome clients and visitors with professionalism and discretion.
• Answer and direct incoming calls efficiently.
• Maintain the reception area to reflect Ninepoint's standards.
• Coordinate meeting rooms and hospitality arrangements.
• Receive, sort and distribute mail and packages.
• Coordinate courier services and office logistics.
• Maintain inventory of office supplies.
• Support internal meetings and events.

Skills

Customer service

Professional communication

Organizational skills

Discretion

Microsoft Office

Team collaboration

Tools

Outlook

Word

Excel

Teams

Job description

Ninepoint Partners is seeking a polished Receptionist to be the welcoming face of the firm in Toronto. You will manage the front desk, support office administration, and help maintain a professional environment for clients and colleagues.

The role emphasizes discretion, excellent communication, and strong organizational skills as you coordinate meetings, handle inquiries, and assist with events and daily operations.