Client Access Representative - FT (#2026-496-CHS-329) EA

Hastings County; Belleville; Presencial; CAD 50.000 - 55.000; Jornada completa

Descripción de la vacante

Hastings County in Belleville, ON is seeking a Permanent Full-Time Client Access Representative in the Community and Human Services Department to provide front counter reception and switchboard operation, liaising with staff and external groups. The role supports appointment scheduling, mail handling, file transfers for Case Workers and IAC, and backfills other access staff.

Strong customer service and discretion are essential; hours are 8:30 am to 4:30 pm, Monday to Friday.

Formación

• Minimum two-year diploma in business or accounting.
• One to two years related work experience.
• Expert knowledge of County customer service standards.
• Strong interpersonal skills for issue resolution.
• Proficiency with Windows (Word, Excel, Outlook).
• Familiarity with SAMS, YARDI and OCCMS databases.

Responsabilidades

• Provide front reception duties for Community & Human Services.
• Operate the integrated switchboard and direct calls.
• Coordinate appointment schedules and interview rooms.
• Sort and distribute mail at main counter.
• Record internal file transfers for Case Workers and IAC.
• Backfill Job Information Clerk and support staff as needed.
• Perform other duties as assigned.

Conocimientos

Interpersonal skills

Discretion and judgment

Teamwork

Customer service standards

Educación

Two-year diploma in business or accounting

Herramientas

Windows: Word, Excel, Outlook

SAMS

YARDI

OCCMS

Descripción del empleo

Job Details

Posting Details

• • Posted on November 4, 2026

Locations

Showing 1 location Belleville, ON K8N3B1, CAN

• On-site
• Program Support - CHS
• Full-Time
• Requisition #: CLIEN001425

Description

Client Access Representative

Belleville, ON

Permanent Full-Time

Hastings County has a current vacancy for Full-Time Client Access Representative in our Community and Human Services Department. Through commitment to established operating principles, this position is responsible to provide front counter reception and switchboard operation for the integrated Community and Human Services Department. This will involve working with all levels of staff in the organization as well as with external groups, agencies and/or individuals.

Successful candidates are expected to embrace and abide by the Hastings County Community & Human Services operating principles and customer service-centered philosophies.

DUTIES:

• Responsible for front reception duties for Community & Human Services.
• Receive and direct incoming phone calls through our integrated switchboard.
• Monitor and assist with the coordination of appointment schedules and interview rooms.
• Receive, sort, and distribute mail dropped off at main counter and drop off area.
• Schedule, assign, and record internal file transfers, facilitate internal and external file transfer requests for Case Workers and IAC.
• Accept overflow queue calls as per “call back” procedures of IAC
• Backfill Job Information Clerk and support for other access and program support staff as required.
• Other duties as assigned

QUALIFICATIONS:

• Minimum two-year diploma in business or accounting
• One to two years related work experienceEquivalent combination of education and experience may be considered.
• Expert knowledge of County customer service standards and strong interpersonal skills to resolve issues at first point of contact for effective liaison with staff and the public.
• Knowledge of relevant legislation/policy/procedures including MFIPPA, the Ontario Works/Ontario Disability Support Program/Day Nurseries, Housing Services Act, 2011 and Residential Tenancy Acts to provide general information pertaining to eligibility requirements.
• High degree of proficiency with Windows programs including Word, Excel, and Outlook
• General working knowledge of departmental databases including SAMS, YARDI, and OCCMS
• Demonstrated ability to work with minimal supervision and effectively in a team environment
• Use of discretion and good judgment is essential when dealing with highly confidential and sensitive issue

HOURS OF WORK: Monday - Friday - 8:30 am to 4:30 pm

WAGE RANGE: $49.701.96 - $54,608.26/annum, with excellent fringe benefits

CLOSING DATE: Thursday, November 12, 2026 by 4pm

This posting is to fill an existing vacancy and actively being recruited for. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will be used only for the purposes of this employment opportunity. We thank all candidates who apply, but advise that only those persons selected for an interview will be contacted.

"The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in an alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation."