Internal/External Posting - Administrative Assistant

Canadian Mental Health Association North & West Vancouver; South Buxton; On-site; CAD 31,000 - 38,000; Part time

Job summary

Canadian Mental Health Association Lambton Kent is seeking an Administrative Assistant for the Chatham Site. This permanent part-time position offers flexible 22.5 hours per week with potential temporary full-time hours through April 30, 2027.

The role involves routine office duties, client and community interactions, and strong organizational skills. Reporting to the Manager of Integrated Client Services, you will handle calls, assist visitors, manage files, and support meetings while upholding

Qualifications

• Post-secondary education in Office Administration, business or a combination deemed relevant by the employer.
• A valid driver’s license, and use of a vehicle, would be considered an asset.
• Preference will be given to a qualified candidate who is proficient in both official languages.

Responsibilities

• Answers phone enquiries, takes messages, refers caller to appropriate personnel and provides information as requested.
• Provide general support to visitors, making referrals to appropriate personnel, providing and/or taking information, and assisting clients and the general public in a professional manner.
• Ordering office supplies.
• Providing administrative support to ensure efficient operation of the office.
• Supports staff through a variety of tasks related to organization and communication.
• Maintains filing systems, creating and deleting files as required, retrieving information and ensuring the Agency policies regarding privacy are followed.
• Prepares agendas, correspondence summaries and other items for meetings as required
• Backup coverage for admin staff at the main office and YWHO location when required

Skills

Bilingual (English & French)

Education

Post-secondary education in Office Administration or Business

Job description

Administrative Assistant

Permanent Part-Time - Chatham Site

This position will have temporary full-time hours until April 30, 2027

At Canadian Mental Health Association Lambton Kent a diverse, inclusive, and equitable workplace is one where all employees, volunteers, students and clients, whatever their gender, race, ethnicity, creed (religion), national origin, age, sexual orientation or identity, education or disability or any protected ground under the Human Rights Code, feel valued and respected. We are committed to a non-discriminatory and unbiased approach to inclusion including practice, environment and communication channels. We respect and value diverse life experiences and cultures and work to ensure that all voices are valued and heard.

Reporting to the Manager of Integrated Client Services, the incumbent will be responsible for the following functions:

• answers phone enquiries, takes messages, refers caller to appropriate personnel and provides information as requested;
• provide general support to visitors, making referrals to appropriate personnel, providing and/or taking information, and assisting clients and the general public in a professional manner;
• ordering office supplies;
• providing administrative support to ensure efficient operation of the office;
• supports staff through a variety of tasks related to organization and communication;
• maintains filing systems, creating and deleting files as required, retrieving information and ensuring the Agency policies regarding privacy are followed;
• Prepares agendas, correspondence summaries and other items for meetings as required
• Backup coverage for admin staff at the main office and YWHO location when required

The candidate will work with other professionals using strong problem solving and excellent communication skills. Demonstrated ability to build partnerships with community partners is required.

Qualifications:

• Post-secondary education in Office Administration, business or a combination of post-secondary education and experience deemed relevant by the employer.
• A valid driver’s license, and use of a vehicle, which will be used in conducting agency business, would be considered an asset.
• Preference will be given to a qualified candidate who is proficient in both official languages.

Hours of Work: 22.5 hours/Monday to Friday - 8:30 am to 1:00pm. Flexible hours are required to meet the position requirements including time off coverage for admin team members. Note: this position will be considered temporary full-time until April 30th, 2027

Salary: Commensurate with experience and education within the range: $$22.68-$27.59 per hour inclusive of HOOPP.