Administrative Assistant II

Municipality of Chatham-Kent; South Buxton; Hybrid; CAD 58,000 - 66,000; Full time

Benefits offered by this job

OMERS pension

Sick leave

Vacation entitlements

Group benefits package

Job summary

The Municipality of Chatham-Kent is seeking a permanent full-time Administrative Assistant II in the Housing Services division. The role prioritizes administrative tasks for the Director and provides project support for Managers, Supervisors, and the Administrative Assistant I.

This position offers remote work with supervisor approval and periodic on-site meetings, along with a regular weekday schedule and occasional evenings/weekends as needed.

Qualifications

• Related college diploma or certificate in office administration; plus six (6) months to two (2) years of related administrative experience or equivalent
• Proficient verbal and written communication skills
• Strong computer skills including Microsoft Word, Excel, PowerPoint, email and internet (or other similar software programs)

Responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Provide clerical support to Managers, Supervisors, and the Administrative Assistant I
• Assist with Social Media sites for the division
• Provide clerical support to Pathways on Park, including scheduling, inventory, and supply management
• Carry out special assignments at the request of the Manager, Housing Services
• Conduct research, collate data and information and prepare findings and information in appropriate format for use in reports, newsletters, educational documents, marketing, etc.
• Arrange and coordinate committee meetings and take minutes for various community groups

Skills

Communication skills

Verbal & written

Microsoft Office

Education

College diploma in office administration

Tools

Microsoft Word

Excel

PowerPoint

Email & Internet

Job description

Location: Health & Human Services Building

Closing Date: November 17, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a permanent full-time Administrative Assistant II in the Housing Services division.

The Administrative Assistant II prioritizes, performs and oversees a number of administrative tasks to achieve outcomes required by the Director as well as provide project support for Managers, Supervisors and the Administrative Assistant I.

• Demonstrate Chatham-Kent’s core values and competencies
• Provide clerical support to Managers, Supervisors, and the Administrative Assistant I
• Assist with Social Media sites for the division
• Provide clerical support to Pathways on Park, including scheduling, inventory, and supply management
• Carry out special assignments at the request of the Manager, Housing Services
• Conduct research, collate data and information and prepare findings and information in appropriate format for use in reports, newsletters, educational documents, marketing, etc.
• Arrange and coordinate committee meetings and take minutes for various community groups
• Related College diploma or certificate, preferably in office administration program; plus six (6) months to two (2) years of related administrative experience; or an equivalent combination of education and related experience
• Proficient verbal and written communication skills
• Strong computer skills including Microsoft Word, Excel, PowerPoint, email and internet (or other similar software programs)

Other qualifications

• Related experience working in a Social Services/Human Services related environment an asset.

Work environment/hours of work

• This position works weekday hours, with occasional evening and weekend hours

Working Remotely

This position has been approved for remote working, at the discretion of the supervisor based on the Working Remotely Policy.

This position may be required to attend on-site meetings in order to complete essential responsibilities of the role. As per the Working Remotely Policy, employees scheduled to work remotely on a certain day may occasionally be called to a municipal onsite work location on short notice. Employees must remain flexible to accommodate municipal requirements and be prepared to be called in on short notice.

This position may be required to travel occasionally to multiple worksites within Chatham-Kent during regular working hours to support operational requirements.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check. Because of the environment this position will be working in, the successful candidate will be required to furnish an original Police Information Search (Vulnerable Sector Check) prior to commencement of employment.

Essential physical and/or safety requirements

• Sitting: constant sitting in chair (computer duties, paper work, telephone, etc.; some positions may be required to travel to different sites)

This permanent full-time position has an annual salary of $58,157 to $65,872 and will receive benefits including: participation in the OMERS pension plan (mandatory) as well as sick and vacation entitlements. Following successful completion of a 3-month waiting period, candidates will also be entitled to a comprehensive group benefits package.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.