Provincial Offences Clerk (#2026-496-GG-328)EA

Hastings County; Belleville; On-site; CAD 40,000 - 43,000; Full time

Job summary

Hastings County is seeking a Temporary Full-time Provincial Offences Clerk at the Hastings County Administration Building within the Provincial Offences Office. The role supports pre-court and in-court processes, handling fines, records, and client information with ICON System expertise.

The position requires a court environment background, strong communication, and confidentiality. It offers temporary full-time hours with competitive wage and benefits per the collective agreement.

Qualifications

• Post secondary diploma in Court Support Services, Legal Administration or Business Administration.
• Two years experience in a court environment.
• Knowledge of the Provincial Offences Act and related legislation.
• Experience with ICON System for offence entry and administration.
• Excellent communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Provide administrative and clerical support to the Provincial Offences office and Provincial Prosecutor.
• Collect and process fine revenue from cash, credit/debit, and internet payments.
• Balance daily revenues and prepare deposits.
• Data entry of charges using ICON System.
• Prepare court correspondence and maintain court files.
• Manage mail and court documents routing.
• Update dockets, adjournments, and court entries as required.
• Act as courtroom monitor and operate recording equipment.
• Ensure proper protocol and order in court per Ontario rules.
• Enforce procedures such as license suspension for non-payment of fines.

Skills

Oral and written communication

Organizational skills

Interpersonal and customer service

Confidentiality and good judgement

Time management / multi-tasking

Education

Post Secondary Diploma in Court Support Services / Legal Administration / Business Administration

Tools

ICON System

Microsoft Word

Microsoft Excel

Microsoft Access

Case management software

Job description

Requisition Number: PROVI001423

• Posted : November 3, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

Temporary Full-Time

Approximately 15 months

The County of Hastings is currently accepting applications for Temporary Full-time Provincial Offences Clerk position at the Hastings County Administration Building with our Provincial Offences Office department. This position is responsible to provide clerical support, pre-court preparation and in court support on behalf of the County of Hastings relating to the receiving and processing of all charges under the Provincial Offences Act, utilizing the Provincial mainframe system ICON (Integrated Courts Offences Network). This position provides a courtroom monitor in the Provincial Offences Court operating the court recording equipment. To provide information to clients on various court related processes, procedures and document requirements, accept payments of fine and restitution, and to perform various case flow support activities to facilitate the court process from initiation to conclusion.

DUTIES

• Provide administrative and clerical support to the Provincial Offences office and Provincial Prosecutor, including quality customer service at the Reception Counter and on the telephone.
• Collect and process fine revenue from cash, credit and debit transactions as well as internet payments.
• Process and balance daily revenues and prepare deposits.
• Intake of charges as per the Act and the data entry of charges utilizing the Provincial ICON (Integrated Courts Offences Network) computer system.
• Prepare correspondence and update appropriate documentation for the administration of court including maintenance of court file records.
• Receive, process and distribute incoming and outgoing mail and court documents.
• Update and prepare dockets for court. Sort and file documents by conviction date. Update adjournments, time served, amended charges and extension of time to pay applications.
• Act as court monitor in courtroom, keeping a detailed log of all court proceeding and monitor electronic audio recording equipment, document all exhibits and follow proper procedure to arrange for special court requirements.
• Ensure the efficient operation of all recording and transcription equipment at all times
• Ensure proper protocol and operation of the courtroom during proceedings including opening and closing court as per the rules of Ontario Court of Justice, recessing, adjourning, calling cases and paging parties. Ensuring appropriate security, administrative protocol, and maintaining order and decorum in the court.
• Review and sign under statutory signing authority orders, documentation relating to proceedings in accordance with the rules. Ensure the decision of the court is accurately incorporated into the order of Justice of the Peace endorsement.
• Enforcement procedures such as license suspension as per legislation for non-payment of fines.
• Other duties as may be required from time to time.

QUALIFICATIONS

• Post Secondary School Diploma in Court Support Services, Legal Administration or Business Administration.
• Two years experience working in a court environment.
• Extensive knowledge of the Provincial Offences Act and other related legislation and the ability to apply pertinent procedures, rules statutes and regulations for court administration.
• Experience in court scheduling, offence entry and administration with the ICON System.
• Excellent oral and written communication skills.
• Proficient in the use of Microsoft Word, Excel, Access and case management software.
• Exceptional organizational skills.- including proven accuracy and attention to detail when completing data entry, setting priorities and multi-tasking.
• Excellent interpersonal and customer service skills to effectively interact and the aptitude to deal appropriately with conflict in contentious situations is a requisite.
• Ability to maintain confidentiality and exercise good judgement when dealing with confidential information.
• Access to reliable transportation is required for travel to satellite court offices

HOURS OF WORK: As per Article 19 of the Collective Agreement.

WAGE RANGE: $28.70 - $31.54/hr + 4% vacation per pay + 14% in lieu of benefits

CLOSING DATE: Tuesday, November 10, 2026 by 4pm

This posting is to fill an existing vacancy and actively being recruited for. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information collected will be used only for the purposes of this employment opportunity. We thank all candidates who apply, but advise that only those persons selected for an interview will be contacted. The successful candidate will be required to provide a clear Criminal Record Check and/or Vulnerable Sector Check.

"The County of Hastings is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Please contact us if you require this posting in alternate format. If contacted for an employment opportunity, please advise Human Resources if you require accommodation."