Clerk PL4

University of New Brunswick; Fredericton; On-site; CAD 34,000 - 40,000; Full time

Benefits offered by this job

None

Job summary

University of New Brunswick is seeking a Clerk PL4 (AP Administrator) in Fredericton to ensure timely auditing and payment of vendor invoices, travel, and petty cash, using university policies and CRA guidelines. You will provide service to faculty, staff, and external entities including international companies.

The role reports to the Accounts Payable Supervisor and requires a diploma in a related field and 1–3 years of accounting experience with a computerized system.

Qualifications

• Diploma in a related field (ie. Business, Accounting, etc.).
• 1-3 years of relevant experience, including 2 years accounting experience with computerized accounting systems.

Responsibilities

• Audit and payment of supplier invoices, travel and personal reimbursements, and petty cash.
• Maintain Travel and Personal Reimbursement Logs with claim details.
• Review and recommend changes to applicable policies.

Skills

Colleague system

Emburse Enterprise

Microsoft Office

Education

Diploma in related field

Job description

Closing Date: November 13, 2026 at 4:00 PM

FINANCIAL SERVICES

The Accounts Payable team are responsible for ensuring timely payment of vendor invoices, Travel & Personal Reimbursement claims. You will be part of a team that is looking for efficiencies in processes and providing proactive payment solutions to the University community.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $24.91 - $28.92 per hour

YOUR FOCUS

Reporting to the Accounts Payable Supervisor, the Clerk PL4 (AP Administrator) is responsible for timely auditing & payment of supplier invoices, Travel & Personal Reimbursements and Petty Cash, utilizing knowledge of University policies and procedures, expenditure guidelines, Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST and HST regulations. AP Administrators are responsible for customer service for faculty, staff, US, Canadian and International companies.

• Auditing and payment of supplier invoices, Travel and Personal Reimbursements and Petty Cash
• Ensure Travel and Personal Reimbursement Logs are kept updated with details of claims.
• Review and recommend changes to relevant policies.
• Provide customer service to Canadian, US and International Companies as well as UNB faculty and staff.
• Keying of vouchers in Colleague, and verification of entries posted to the general ledger.
• Monitor and report any inconsistencies within Colleague Financials to the Manager of Accounts Payable.
• Ensure Travel and Reimbursement Log is kept updated with details of claims received and any issues noted.
• Assist other AP Administrator positions as required, including (but not limited to) vendor payments, weekly payment runs (DD, Visa, Wires, or cheques).

WHAT YOU BRING

• Diploma in a related field (ie. Business, Accounting, etc.).
• 1-3 years of relevant experience, including 2 years accounting experience working with a computerized accounting system.

Additional Strengths

• Working knowledge of Microsoft Office (Outlook, Excel, and Word, Adobe Pro)
• Experience using Ellucian/Colleague would be an asset.
• Experience using Emburse Enterprise would be an asset.
• Knowledge of University policies & procedures would be an asset.
• Knowledge of Canada Revenue Agency (CRA) guidelines as they apply to taxable benefits, GST & HST.
• Customer service oriented with good communication and interpersonal skills.

Additional Information

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

SECRETARIES, ACCOUNTANTS, LIBRARY ASSISTANTS AND CLERKS (SALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.