Corporate Services

City of Hamilton; Hamilton; On-site; CAD 42,000 - 62,000; Full time

Job summary

City of Hamilton is seeking an Accounts Payable Clerk to join our finance team on a temporary basis. You will process supplier invoices, code expenses, and ensure timely payments in our ERP system.

You should have solid basic accounting knowledge, strong Excel skills, and good communication to liaise with vendors and internal departments. This 18‑month assignment offers exposure to municipal finance and process improvement.

Qualifications

• Basic accounting and math concepts are required.
• Experience in accounts payable environment is preferred.
• Proficiency with Microsoft Word and Outlook.
• Excel at an intermediate level and ability to manipulate data in spreadsheets.
• Experience with financial systems is an asset.
• Ability to input data accurately and quickly.
• Strong written and verbal communication skills.
• Ability to work with other computer programs as required.
• Good keyboarding skills.

Responsibilities

• Process accounts payable invoices and input data into ERP and AP modules.
• Verify and code invoices, meeting vendor terms and discounts.
• Balance invoices with computerized totals and proofread data input.
• Retrieve and analyze AP data from the system or archives.
• Reconcile supplier statements and follow up on outstanding items.
• Perform year-end AP related functions and maintain filing systems.
• Answer vendor inquiries and liaise with operating departments.
• Process monthly billings and prepare adjusting journals.

Skills

Basic accounting

Excel

Microsoft Office

Verbal communication

Typing/keyboarding

Education

Accounting/Finance education

Tools

ERP system

Accounts payable software

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #Job ID: 31877: Accounts Payable Clerk
• Union: CUPE Local 5167
• Job Description ID #: 622
• Close date: 4:00 p.m. on November 11, 2026
• Duration: Up to 18 months
• Vacancy type: This posting is for an existing vacancy
• Internal applicants should apply with your work e-mail address.

SUMMARY OF DUTIES

Reports to the AP & AR Billing & Collections Administrator. Processes accounts payable invoices; performs clerical duties associated with the operation of the Accounts Payable section.

GENERAL DUTIES

• Manage vendor accounts with respect to invoice payments.
• Process invoices by inputting data into the invoice processing and ERP systems.
• Verify and codes invoices, ensuring all deadlines for vendor terms are met and that all available discounts and GST rebates are taken.
• Balance invoices with computerized totals.
• Proofread data input to ensure accurate payments are made.
• Retrieve and analyse accounts payable data from the financial system or from archives.
• Reconcile supplier statements, investigate, review and follow up on outstanding invoices and credit notes.
• Perform year end accounting functions as they relate to Accounts Payable.
• Maintain filing systems.
• Answer vendor inquiries.
• Liaise with Operating Departments regarding invoice processing.
• Run system interfaces into AP module.
• Balance and process monthly billings such as office supplies billing.
• Calculate and prepare adjusting journals.
• Receive and answer inquiries from staff, other departments and suppliers.
• Review and revise accounts payable procedures and updates procedures manuals.
• Determine HST rebates.
• Validate vendor information, including bank information, against exterior systems.
• Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Perform other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Demonstrated knowledge of basic accounting and math concepts normally acquired through a combination of education and relevant work experience.
2. Demonstrated knowledge of accounts payable normally acquired through work experience in an accounts payable environment.
3. Good working knowledge of Microsoft Office (Word and Microsoft Outlook).
4. Demonstrated knowledge of Excel at an intermediate level and the ability to create and manipulate data in Excel spreadsheets.
5. Good working knowledge of financial system would be an asset.
6. Demonstrated ability to input alphabetical and numeric data at an acceptable speed.
7. Good written and verbal communication skills.
8. Demonstrated ability to work with other computer programs as required.
9. Demonstrated keyboarding skills.

Disclaimer

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy.Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.