Administrative Coordinator (Administrative Assistant PL4)

University of New Brunswick; Fredericton; Sur place; CAD 34 000 - 40 000; Plein temps

Avantages offerts par ce poste

Full benefits package

Pension plan

Vacation time

EFAP

Dental and health insurance

Résumé du poste

The University of New Brunswick in Fredericton is seeking an Administrative Coordinator within the OAASS to provide ongoing confidential administrative support, manage scheduling, and contribute to digital transformation of records.

Reporting to the Manager of Academic Affairs and Student Services, the role handles exam administration, HR related processes for experiential programs, student communications and event coordination, with a strong emphasis on customer service and discretion.

Qualifications

• 1–3 years of confidential administrative support experience.
• Certificate in Office Administration or related discipline required.

Responsabilités

• Organize department meetings and events including room bookings and reporting.
• Provide administrative support by drafting correspondence, templates, manuals and reports.
• Assist with exam administration, deadlines, and project timelines.

Connaissances

Confidential support

Written communication

Interpersonal skills

Formation

Office Administration certificate

Bachelor's degree preferred

Outils

Microsoft Office

Adobe Acrobat

Description du poste

Closing Date: November 20, 2026 at 4:00 PM

Faculty of Law

The Faculty of Law at UNB is one of Canada's premiere law schools, with a faculty complement of approximately 17 full-time professors and 25 contractual instructors, 15 full-time staff members and approximately 270 students. Under its new Academic/Strategic Plan, the Faculty of Law expects to increase significantly in size, with the hiring of approximately nine new full-time faculty members, the creation of a graduate program, the introduction of new research and the augmentation of our student body over the next five to ten years.

The Office of Academic Affairs and Student Services (OAASS) is responsible for overseeing and carrying-out all aspects of the academic and student-service related functions of the Faculty, covering Academic Administration, Career Services, Technology Support, Wellness and Administrative Support.

WHAT WE OFFER

Full-time | Continuing | Fredericton | On-Campus

Standard Work Hours: Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $24.91- $28.92 per hour

YOUR FOCUS

Reporting to the Manager of Academic Affairs and Student Services, the Administrative Coordinator is responsible for the ongoing expert administration of the OAASS, its various services and programs and assisting the team as operational needs require. In collaboration with the manager, this role supports process improvements, special projects, and key academic and administrative functions to enhance service delivery for Faculty and students.

• Organize department meetings and events including room bookings, security, access, notetaking, and managing the Law Building meeting rooms (bookings, access, reporting maintenance issues).
• Provide administrative support by drafting office correspondence, templates, manuals and reports.
• Assist with exam administration, tracking deadlines and project timelines and maintaining faculty and other administrative duties as required.
• Support HR processes related to student-related experiential programs.
• Coordinate and support student-focused initiatives, including orientation programming, student communications, training activities, and wellness initiatives.
• Lead the project to enhance operational effectiveness through digital transformation of student records, and the implementation of modern records-management practices.
• Provide cross-functional administrative support and operational coverage across the Faculty as needed.
• Coordinate academic scheduling activities, including the development, review, and maintenance of class and examination schedules, and resolution of classroom-related issues.
• Administer student academic processes, including awards and prizes, transcript reviews, GPA calculations, and preparation of enrolment and related documentation.
• Support experiential learning and academic programs by coordinating communications, training, application, interview, and selection processes for internships, clinics, exchanges, and similar initiatives.
• Manage student feedback and academic resource distribution, including Student Opinion Surveys and the production and distribution of casebooks and textbooks.
• Provide excellent customer service to potential and current students, faculty and staff while adhering to strict observance of confidentiality. Respond in timely manner to inquiries made through email, phone, and in person.

WHAT YOU BRING

• 1-3 years' experience providing confidential administrative support in a professional setting.
• Certificate in Office Administration or related discipline required.

Additional Strengths

• Bachelor's Degree preferred.
• Experience working in a post-secondary institution would be an asset.
• Excellent written communication skills, with the ability to communicate clearly and effectively.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and other commonly used software, including Adobe Acrobat.
• Well-organized with good interpersonal skills, working with students, staff and faculty
• Diplomacy, tact, ability to prioritise
• Demonstrated ability to assume independent responsibility for critical tasks, as well as work in a team environment to accomplish large projects and organizational goals.
• Ability to maintain confidentiality and discretion.
• Knowledge of how a law school functions would be an asset

Additional Information

WHY CHOOSE UNB?

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

AMINISTRATIVE ASSISTANTS, LIBRARY ASSISTANTS AND CLERKS (AALAC)

This position is part of the UNIFOR, Local 4504 employee group and falls under the AALAC Collective Agreement.

COMMITMENT TO EQUITY, DIVERSITY & INCLUSION

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.