Administrative Secretary 3

Winnipeg Regional Health Authority; Winnipeg; On-site; CAD 52,000 - 65,000; Full time

Job summary

Winnipeg Regional Health Authority in Winnipeg, MB is seeking an experienced Administrative Assistant to support the Public Health STI Program within WRHA Community Health Services.

The role requires five years of progressively responsible secretarial experience, accuracy with minutes and agendas, and proficiency with SAP. A post-secondary administrative assistant credential is preferred, with strong English communication and confidentiality essential in a healthcare setting.

Qualifications

• Five years progressively responsible secretarial experience required.
• SAP experience would be an asset.
• Administrative experience in a healthcare office would be an asset.
• Workload coordination or supervisory experience would be an asset.

Responsibilities

• Arrange meetings and transcribe, compile and distribute minutes and agendas.
• Research information as needed and support administrative duties.
• Maintain confidentiality and handle high workload under deadlines.

Skills

Secretarial experience

SAP familiarity

Healthcare administrative experience

Workload coordination

Education

High school diploma (Manitoba standard)

Post-secondary administrative assistant program

Tools

SAP

Job description

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Employer: Winnipeg Regional Health Authority

Site: WRHA Community Health Services

Department / Unit: Public Health STI Program HSHR

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date - End Date: ASAP - Indefinite

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Experience

• Five years progressively responsible secretarial experience required.
• Experience with SAP would be an asset.
• Administrative experience in a healthcare office would be an asset.
• Workload coordination or supervisory experience would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a formal post-secondary administrative assistant program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Demonstrated ability to arrange meetings; transcribe, compile and distribute minutes and agendas as well as research information.
• Excellent command of the English language (both oral and written).
• Ability to learn and adapt to new computerized programs.
• Demonstrated problem-solving skills essential.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Demonstrated ability to independently compose basic correspondence.
• Ability to maintain a high level of confidentiality.
• Demonstrated ability to effectively contribute and lead in a team environment.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.

Physical Requirements

Not Applicable

This term position may end earlier as outlined in your collective agreement.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, Prairie Crocus Manor, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

Wewelcome applications from people with disabilities. Accommodationsare available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.