Clerical Support

Peel Regional Police; Mississauga; On-site; CAD 33,000 - 44,000; Full time

Benefits offered by this job

Health, dental & insurance premiums

Career development opportunities

On-site training programs

Wellness protection for you and family

Fitness facilities

Work-life balance programs

Job summary

Peel Regional Police in Mississauga, Ontario is seeking a Clerical Support I to join the HR Administration Department. The role focuses on data entry, filing, and maintenance of employee personnel files, with support for HR units.

You will handle Laserfiche document scanning, HRMS data updates, and generation of HR letters and reports. Strong MS Office skills and confidentiality are essential for success in this role.

Qualifications

• High School Diploma or equivalent plus relevant Office Administration/HR coursework.
• Minimum of one year related experience.
• Proficiency in MS Word, MS Excel, and MS Outlook with intermediate level.
• Strong data-entry and keyboarding skills; ability to handle confidential information.
• Knowledge of HRMS or similar HRIS is required; good interpersonal communication.

Responsibilities

• Scan/import documents into employee files using Laserfiche.
• Maintain and update HRMS employee data (addresses, payroll, appraisals).
• Generate letters and reports from HRMS/SharePoint; adjust documents as needed.
• Answer inquiries about HR topics and manage mail and faxes.
• Create and distribute reports and ensure file completeness and accuracy.
• Coordinate storage and purge of departmental files; assist other HR units.

Skills

MS Word

MS Excel

MS Outlook

Data entry

Keyboarding

Organizational skills

Confidential environment

Education

High School Diploma or equivalent

Office Administration/HR courses

Tools

Laserfiche

HRMS

SharePoint

Job description

Are you an ambitious and highly motivated individual with experience in data entry and clerical duties? Are you looking to make the next step in your career?

As a Clerical Support I within our HR Administration Department, you will be responsible for performing a variety of clerical, data entry and filing duties related to the maintenance of employee personnel files and providing support to other Human Resources units.

What will your typical day look like?

• Scans and/or imports documents to appropriate employee corporate personnel files within the Laserfiche system.
• Maintains and updates Human Resources Management System (HRMS) employee data, such as employee recognition, discipline, address, telephone and emergency contact information.
• Generates confirmation of employment letters and various reports from HRMS and/or SharePoint and modifies the reports using word-processing and spreadsheet computer applications software.
• Responds to telephone and in-person inquiries from employees pertaining to general Human Resources (HR) topics such as personnel files, benefits, payroll, performance appraisals, STD/LTD and WSIB and redirects as appropriate; opens, sorts, logs and distributes all incoming mail and faxes.
• Generates queries from HRMS and ensures distribution to the appropriate individuals/areas (e.g. member contact information, languages, performance appraisals, Senior Officer listing).
• Responds to and coordinates requests from both internal employees and external parties for copies of corporate personnel files; ensures file is complete and up-to-date.
• Provides clerical support to other HR units including photocopying, sorting, filing, scanning, faxing, distributing correspondence, pay cheques/slips, and/or drug benefits cards.
• Schedules pool vehicle, hotel workstations, and HR meeting room bookings as required.
• Coordinates the storage of the departmental administrative files, ensuring file integrity with respect to access within the enclosed file room, ensuring appropriate purging in accordance with prescribed procedures.
• Ensures appropriate levels of office supplies are maintained and arranges for service and maintenance of office equipment.
• Performs additional duties as assigned e.g. assists with departmental events and functions (e.g. HR staff development days, fundraising campaigns, or social events etc.).

Enough about us, lets talk about you!

You are someone with:

• A High School Diploma or equivalent, plus additional Office Administration/Human Resources course(s) and/or training, or an equivalent combination of education and experience.
• A minimum of one-year related experience required.
• MS Word-Intermediate
• MS Excel-Intermediate
• MS Outlook
• Demonstrated knowledge of Human Resources Management System (HRMS).
• Well-developed keyboarding and data entry skills.
• Effective oral communication and interpersonal skills.
• Demonstrated organizational skills.
• Ability to work effectively in a highly confidential and sensitive environment.

APPLICABLE TESTS:

• MS Excel
• Filing
• MS Outlook
• Vocabulary
• MS Word
• Speed & Accuracy Typing

What we offer:

The hourly rate for this temporary, full-time position is $27.86. Please note that this vacancy is to backfill a regular, full-time member.

What’s in it for you

• A comprehensive Total Rewards Program including employer-paid health, dental & insurance premiums offered semi-annually
• Excellent career development and access to a variety of job opportunities
• Free on-site learning/training programs
• Work-life balance programs & servicesWellness protection for you and your family
• State-of-the-art fitness facilities
• Work in a dynamic, collaborative, progressive, and high-performing service!

About us

Peel Regional Police is the second-largest municipal police service in Ontario and the third largest in Canada, serving more than 1.5 million residents across Brampton, Mississauga, and Toronto Pearson International Airport. With more than 2,800 police officers and over 1,200 civilian employees, Peel Regional Police is dedicated to meeting the needs of its communities and supporting the health and well-being of all members. Recognized as one of the most progressive, innovative, and inclusive police services in the country, Peel Regional Police remains committed to its vision: A Safer Community Together.

Sunday September 13, 2026 by 10:59PM.

Disclaimer: Peel Regional Police does not utilize Artificial Intelligence (AI) during any stages of the recruitment process.

Applicants in consideration for hire shall be subject to a thorough background investigation that includes, but is not limited to, police checks with local, provincial and out-of-country law enforcement agencies, if required, education credentials, credit and financial inquiries, and personal and work references.

Peel Regional Police is committed to fairness and equity in our recruitment and selection process, and in building and retaining a talented and diverse workforce representative of the community we serve.

As an equal opportunity employer, Peel Regional Police is dedicated to fostering an inclusive and accessible work environment and committed to accommodating the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). We encourage applicants to inform Recruitment and Staff Support of any accessibility needs to ensure they are accommodated throughout the recruitment and selection process.