City Archivist

City of Greater Sudbury; Greater Sudbury; On-site; CAD 56,000 - 69,000; Part time

Job summary

The City of Greater Sudbury seeks an Archival Specialist to oversee daily operations of the Municipal/Community archives, ensuring quality customer service and responsible stewardship of records. You will manage preservation, access, and outreach activities, reporting to the Manager of Clerk’s Services.

Requirements include a Master’s degree in Archival Studies and 2.5–5 years of relevant experience; strong organizational and leadership abilities are essential.

Qualifications

• Master’s degree in Archival Studies from a recognized University with Canadian accreditation.
• Two and a half (2½) years up to and including five (5) years directly related experience.
• Knowledge of best practices in archival services and operations.
• Knowledge of archival automated systems.
• Knowledge of Windows-based software and information retrieval.

Responsibilities

• Develop, maintain and operate Municipal/Community archives as public repository.
• Assume custodial responsibility for permanent archival records.
• Perform retention, cataloguing, safekeeping and preservation of collections.
• Ensure supervised access for staff, researchers and public.
• Conduct public relations and community outreach for archival programs.
• Develop partnerships with local heritage stakeholders.
• Keep abreast of archival management trends and safety policies.

Skills

Archival knowledge

Interpersonal skills

Problem solving

Public presentations

Organizational skills

Typing skills

English proficient

French asset

Education

Master’s degree in Archival Studies

Tools

Archival automated systems

Windows software suite

Job description

Job Description

Revised: Extended Closing Date

Section: Clerk's Services

Division: Legal and Clerk's Services

Department: Office of the Chief Administrative Officer

Initial Reporting Location: Community Archives - Falconbridge

Job Status: Limited position

Estimated Probable Duration: Seven (7) months (may be extended)

Number of Vacancies: 1

Union Affiliation: CUPE 4705 Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: Group 14 - $41.00 to $50.31 per hour

The start date will follow the selection process.

Main Function

This position is responsible to the Manager of Clerk’s Services/Deputy City Clerk for the daily operation and development of the City/Community archives in support of quality customer service.

Characteristic Duties

• Develop, maintain, and operate the Municipal/Community archives as a public repository for archival records of historical significance.


• Assume custodial responsibility for the permanent archival records of CGS, or from privately donated sources in accordance with established policies.


• Perform the retention, cataloguing, safe keeping, preservation and restoration of the archival collection.


• Ensure reasonable supervised access to the archival collection by CGS staff, researchers and scholars, members of the general public and other client users.


• Conduct public relations programming to encourage public support for archival programs.


• Develop and maintain relationships pertaining to heritage and archival collections with key stake holders in the community.


• Perform public relations duties including tours, organizing displays and participating in community outreach events.


• Develop and maintain partnerships with local interest groups.


• Keep abreast of current and new trends in archival management and artifact preservation.


• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.


• Perform other related duties as required.

Note: The above duties are representative of a typical position and are not to be construed as all inclusive.

Qualifications

Education and Training

• Master’s degree in Archival Studies from a recognized University with Canadian accreditation.

Experience

• Two and one half (2½) years up to and including five (5) years directly related experience.

Other Requirements

• Knowledge of best practices within areas of responsibility.


• Knowledge of archival services and operations.


• Knowledge of archival automated systems.


• Knowledge of computer software and administrative systems in a Windows environment (e.g. word processing, spreadsheet software, file transfer process, files maintenance, information input and retrieval, the Internet, etc.).


• Demonstrate leadership abilities.


• Ability to demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.


• Ability to demonstrate problem solving and research skills.


• Ability to make public presentations.


• Ability to demonstrate organizational skills and attention to detailed work.


• Ability to demonstrate accurate keyboarding skills.


• Excellent use of English; verbally and in writing.


• Knowledge of French is an asset.


• Satisfactory health, attendance and former employment history.


• Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Competencies

Competency Library - Level 2 Proficiency (Individual Contributor)

Notice to Job Applicants

Definition of \"Assets\" on Job Postings — A number of Job Postings will contain items described as \"assets\" under the Qualifications heading. By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $37.89 to $46.37 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)