Executive Administrator

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

Government of Alberta in Edmonton seeks an Executive Administrator to provide comprehensive executive-level support to the Executive Director, manage calendars, travel, and correspondence, and coordinate HR and procurement processes. This permanent, full-time role emphasizes confidentiality, organization, and strong communication with internal and external stakeholders.

The position requires a high school diploma with at least three years of related experience, plus proficiency in Microsoft

Qualifications

• High school diploma and three years of related experience.
• Equivalency options accepted (education/experience).
• Strong analytical, problem-solving and interpersonal skills.

Responsibilities

• Provide executive administrative support, including calendar management, meeting coordination, travel arrangements, and handling correspondence.
• Prepare, review, and proofread documents such as correspondence, briefing materials, agendas, minutes, and forms.
• Manage information flow and stakeholder communication with internal teams, ministry offices, and external partners.
• Oversee administrative operations for the branch, including workload coordination and staff support.
• Coordinate Action Requests (ARs) by reviewing submissions for accuracy and liaising with ADM office on updates.
• Support HR processes, including onboarding, training administrative staff, coordinating interviews, and staffing requests.
• Administer financial and procurement tasks, including expense claims and procurement card reconciliation.

Skills

Analytical skills

Problem-solving

Interpersonal skills

Microsoft Office

Independent work

Adaptability

Organizational skills

Education

High school diploma

Equivalency options

Tools

ARTS

Exclaim

MyAgent

IMAGIS

EPS

Job description

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Job Information
Job Title: Executive Administrator
Job Requisition ID: 86701
Ministry: Infrastructure
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope: Open Competition
Closing Date: August 21, 2026
Classification: Administrative Support 5
Salary: $2,192.40 to $2,773.85 bi-weekly ($57,222 - $72,397/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Alberta Infrastructure designs, builds, manages, and maintains government-owned and operated facilities, and collaborates with other ministries to ensure that schools, hospitals, and government facilities infrastructure meet the needs of Alberta’s population. The Ministry also provides accommodation services and manages a large portfolio of owned and leased facilities while maintaining fiscal accountability and optimizing value for Albertans.

We believe in building careers and providing opportunities to develop within the organization. We also provide our staff with a work-life balance including reasonable hours of work and support for wellness at work with a series of activities over the lunch break and after office hours. In short, we provide staff with the tools and support they need to excel. Working together we will promote the Alberta Public Service Values of Respect, Integrity, Accountability and Excellence.

For more information about Alberta Infrastructure, please visit http://www.infrastructure.alberta.ca .

The Executive Administrator reports to and provides administrative support to the Executive Director and Branch. Duties include maintaining meeting schedules, files, correspondence, travel arrangements, expense claims, and e-mails to assist the Executive Director in performing his duties professionally and in a timely manner. The incumbent has extensive knowledge of the various areas of Branch business and is exposed to confidential information. Responsible for the flow of information and correspondence between the Executive Director and Assistant Deputy Minister (ADM) and between Executive Director and Branch Directors.

• Provide comprehensive executive administrative support, including calendar management, meeting coordination, travel arrangements, and handling correspondence (email, mail, and phone).


• Prepare, review, and proofread documents such as correspondence, briefing materials, agendas, minutes, and forms, ensuring accuracy, professionalism, and adherence to style guidelines.


• Manage information flow and stakeholder communication, maintaining strong relationships with internal teams, ministry offices (ADM/DM), and external partners.


• Oversee administrative operations for the branch, including workload coordination, process guidance, and providing cover-off or support to administrative staff as needed.


• Coordinate Action Requests (ARs) by reviewing submissions for accuracy, ensuring Executive Director sign-off, and liaising with ARTS Coordinator and ADM office on procedural updates.


• Support HR processes, including onboarding, training administrative staff, preparing job postings, coordinating interviews, and tracking staffing requests.


• Administer financial and procurement tasks, including expense claims, payment vouchers, procurement card reconciliation, and supporting fiscal year-end requirements.


• Maintain organized filing and records management systems, ensuring compliance with established procedures and retention standards.


• Provide branch-wide support, including planning sessions, internal events, communication flow, and assisting with stakeholder inquiries.


• Troubleshoot and coordinate IT support, ensuring smooth technical operations for the Executive Director and administrative functions.

Required: High school diploma and three years of related experience

Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience, or 1 year of experience for 1 year of education.

For Example:

Related 1 year certificate PLUS a minimum 2 years of experience

Related 2-year diploma PLUS a minimum 1 years of experience

Related minimum 3 years of experience

The successful candidate MUST also have:

• Strong analytical, problem-solving, and interpersonal skills.


• Ability to prioritize and manage a high-volume, shifting workload.


• Proficiency with Microsoft Office (Word, Excel, Access, PowerPoint).


• Ability to work independently, be resourceful, and seek information proactively.


• Adaptability, flexibility, and a calm, professional approach in a busy environment.


• Strong organizational skills for managing complex, non-routine tasks.


• Ability to accurately respond to and direct inquiries from boards and government staff.


• Good working knowledge of division-level business operations.

Assets:

• Experience with GOA systems such as ARTS, Exclaim, MyAgent, IMAGIS, and EPS.


• Demonstrated ability to support team workloads and provide cooperative assistance.


• Experience navigating government processes, procedures, and communication channels.

Term of Employment: Permanent Full-time position

Hours of Work: 36.25 hours per week

Location: Edmonton

Cover Letter: Please provide a cover letter outlining your skills, knowledge and experience as they relate to the role

Written Assessments: Candidates may be required to complete a written assessment to further evaluate their skills, knowledge, and experience related to the role.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Positive workplace culture and work-life balance.

Leadership and mentorship programs.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Jenny Luong at [e-mail] .