Calgary: Dynamic Event Services Coordinator (Hybrid)

Tourism Calgary; Calgary; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

Laptop provided

Job summary

Tourism Calgary is seeking a Coordinator, Event Services in Calgary, AB. This hybrid role supports the Manager and Specialists with administrative tasks, client materials, itineraries and on-site activations for meetings, conventions and major events.

You will maintain CRM records, assist with budgets and reporting, and collaborate with cross-functional teams to deliver seamless Calgary experiences for clients, delegates and attendees.

Qualifications

• Minimum 3 years of professional administrative or event coordination experience.
• Post-secondary education in Tourism, Hospitality, Event Management or related discipline.
• Highly organized and detail-oriented, with the ability to maintain accurate records and manage multiple tasks and deadlines.
• Excellent written and verbal communication skills with a professional and service-oriented approach.
• Ability to work effectively in a fast-paced environment with changing priorities.

Responsibilities

• Provide day-to-day administrative and coordination support to the Manager, Event Services and Event Services/Sites & FAMs Specialists across the portfolio of confirmed meetings, conventions, sport and major events.
• Coordinate Event Servicing team timelines, task lists, documentation and internal follow-up to support successful delivery of client programs.
• Support the preparation and distribution of client-facing materials, itineraries, event information, presentations, signage and other servicing resources.
• Support with coordination and preparation of itineraries for site visits and FAM Tours as required.
• Assists with coordination of Event Services presence at attendance building/client events, including preparation of shipping waybills and transportation of materials and on-site logistical support.

Skills

Administrative support

Event coordination

CRM systems

Budget tracking

Communication skills

Education

Post-secondary education in related field

Bachelor's degree preferred

Tools

Simpleview CRM

Microsoft Office

Survey Monkey

Job description

Tourism Calgary is seeking a Coordinator, Event Services in Calgary, AB. This hybrid role supports the Manager and Specialists with administrative tasks, client materials, itineraries and on-site activations for meetings, conventions and major events.

You will maintain CRM records, assist with budgets and reporting, and collaborate with cross-functional teams to deliver seamless Calgary experiences for clients, delegates and attendees.