Business Clerk Scheduling Coordinator

Socket.dev; Hamilton; On-site; CAD 45,000 - 60,000; Full time

Job summary

Socket.dev is seeking a Scheduler for the Diagnostic Imaging department in Hamilton, Ontario. You will maintain and organize staff schedules, ensuring compliance with collective agreements and unit needs.

You will review and revise time and labour data in Kronos, run reports, maintain records, and handle departmental ordering of medical and office supplies. Strong organizational, communication, and initiative skills are essential.

Qualifications

• Experience scheduling in healthcare or unionized settings is preferred.
• Ability to interpret collective agreements and HR policies.
• Proficient in Kronos ESP or similar scheduling software an asset.
• Strong written and verbal communication and time management.
• Organizational skills with attention to deadlines and priorities.

Responsibilities

• Maintain and organize schedules for all Diagnostic Imaging staff.
• Review and revise time and labour data into Kronos; run reports.
• Maintain department records and order medical and office supplies.
• Coordinate with staff to meet unit staffing needs and union requirements.

Skills

Scheduling

Communication

Organizational skills

Time management

Conflict resolution

Interpersonal skills

Initiative

Problem solving

Self-directed work

Education

Grade 12 or equivalent

Community College Diploma in Medical Office Administration

Tools

Kronos ESP

MS Office

Job description

Reporting to the Corporate Manager of the Diagnostic Imaging, the scheduler will be required to maintain and organize schedules for all DI staff. These duties must be completed in accordance with the collective agreements and the specific staffing needs of the unit. The scheduler is responsible for reviewing and revising time and labour data into KRONOS, running reports and maintaining records according to department guidelines. The scheduler will also be responsible for departmental ordering of medical and office supplies.

• 1. Grade 12 or equivalent
• 2. Community College Diploma in Medical Office Administration program
• 3. 2-3 years current experiences in Diagnostic Services/Medical Diagnostic Unit.
• 4. 2- 3 years relevant work experience in a scheduling/administrative environment.
• 5. In-depth knowledge of Union and Non-Union contracts and language related to CUPE and OPSEU and ability to apply collective agreement language.
• 6. In-depth knowledge of human resource policies, procedures and demonstrated ability to interpret and consistently apply these
• 7. Experience with Kronos ESP (Environment for Scheduling Personnel) Software or automate scheduling software is an asset.
• 8. Demonstrated proficiency in MS Office, MS Word, MS Excel,MS Access and keyboarding skills of 40WPM.
• 9. Excellent organizational and time management skills
• 10. Proven communication skills: verbal, written and~9 interpersonal.
• 11. Thrives on being a creative problem solver.
• 12. Excellent listening skills and client relationship skills.
• 13. Ability to be self-directed and take initiative while working independently and remaining focused on an assignment through to delivery.
• 14. Ability to work well under pressure in a dynamic and changing environment.
• 15. Demonstrated ability to deal with conflict
• 16. Excellent organizational and time management skills
• 17. Demonstrated ability to work on own initiative, organize and establish priorities and meet deadlines.
• 18. Demonstrated ability to make decisions in accordance with policies, legislated requirements and collective agreements and in accordance with HHS core values