Business Assistant

Fitzii, Inc.; Guelph; On-site; CAD 34,000 - 39,000; Full time

Job summary

Sunward Canada is seeking a detail-oriented Business Assistant to oversee day-to-day bookkeeping, financial documentation, and HR & office administration. This in-office role at Guelph, ON supports local vendors and overseas head office, with a Monday–Friday schedule.

Responsibilities include full-cycle bookkeeping, GST/HST filings, bank reconciliations, and budget reporting. Payroll processing is not required; bilingual Mandarin/English communication is mandatory.

Qualifications

• Mandarin & English bilingual (spoken & written) is mandatory for head office communication.
• Hands-on experience with full-cycle bookkeeping.
• Familiar with Ontario GST/HST filing process.
• Basic HR administrative experience is preferred.
• Strong attention to detail, organized, able to manage multi-task workload independently.
• Proficient in MS Office (Excel, Word).

Responsibilities

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accounts receivable (AR), expense coding and transaction recording.
• Complete monthly bank reconciliations, ensure accurate and up-to-date financial records.
• Manage and track company expenses, vendor bills and customer receipts; bi-weekly bank payment applications.
• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closing procedures and support year-end audit and tax filing.
• Sort, verify and archive all financial documents in compliance with CRA record-keeping requirements.
• Assist in preparing monthly and annual budgets and report budget data.
• Liaise with Sunward HQ, local vendors, suppliers, and external accounting firms.
• Handle employee onboarding & offboarding procedures and HR documents with our HR partner.
• Manage employee benefits administration, leave/vacation/sick day records and data updates.
• Daily office administration tasks including reception and travel arrangements.
• Complete ad-hoc business and administrative tasks as assigned.

Skills

Bilingual Mandarin/English

Full-cycle bookkeeping

Ontario GST/HST filing

HR administration

Attention to detail

MS Office (Excel, Word)

Tools

Exact accounting software

Job description

Business Assistant

Location: Guelph, ON

Type: Full-time

Description:

Location: Puslinch, ON (near Guelph) , In Office (5 days per week)

Employment Type: Full-Time, Monday - Friday 8:30am - 5:00pm

Pay Rate Range: $25.00/hour to $28.00/hour

Vacancy: Existing

We are seeking a detail-oriented Business Assistant to oversee company day-to-day bookkeeping, financialdocumentation, and general HR & office administration work. This role serves as the key support for companyoperation, liaising with local vendors, external accountants, and overseas head office. Payroll processing isnot required for this position.

Duties & Responsibilities

• Perform full-cycle bookkeeping via Exact system, including accounts payable (AP), accountsreceivable (AR), expense coding and transaction recording.
• Complete monthly bank reconciliations, ensure accurate and up-to-date financial records.
• Manage and track company expenses, vendor bills and customer receipts. Responsible for bi-weeklybank payment application, review and submit payment requests accurately following company procedures.
• Prepare, reconcile and file monthly/quarterly HST/GST returns with CRA or partner.
• Maintain general ledger, conduct month-end closing procedures, and prepare organized financialworking papers for external CPA year-end audit and tax filing.
• Sort, verify and archive all financial documents, receipts and statements in compliance with CRArecord-keeping requirements.
• Assist in preparing monthly and annual company capital budget plans, sort out budget data, trackbasic budget implementation and submit regular budget reports.
• Liaise and communicate with Sunward HQ, local vendors, suppliers, and external accounting firms.
• Handle employee onboarding & offboarding procedures, prepare employment documents, andmaintain accurate personnel files with our HR partner.
• Manage employee benefit administration with our HR partner, leave/vacation/sick day records andemployee data updates.
• Daily office administration work, such as reception, documentation management, assist in arrangingthe business travel of General Manager.
• Complete ad-hoc business and administrative tasks assigned by management.

Requirements

• Mandarin & English bilingual (spoken & written) is mandatory for head office communication.
• Hands-on experience with full-cycle bookkeeping.
• Familiar with Ontario business accounting procedures and HST/GST filing process.
• Basic HR administrative experience is preferred.
• Strong attention to detail, organized, able to manage multi-task workload independently.
• Proficient in MS Office (Excel, Word).

Sunward Canada is committed to fair and equitable recruiting practices in accordance with the Accessibility for Ontarians with Disability Act (AODA). Persons with disabilities are encouraged to come forward at any stage of the recruitment process to request accommodations, if needed.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.