Building Receptionist

Autism Services; Saskatoon; Hybrid; CAD 36,000 - 48,000; Full time

Job summary

Autism Services is seeking a full-time Receptionist to support two busy criminal defence law firms sharing a workspace. Work hours are Monday to Friday, 8:30am-5pm, with a 30-minute unpaid lunch break (option for 1 hour).

Daily tasks include greeting clients, courier duties, phone management, message taking, and coordinating boardroom bookings. Proficiency in Word, Excel, Outlook, Adobe and Google Calendar is required, along with clear English communication and professional discretion.

Qualifications

• Proficient in MS Word/Excel/Outlook/Adobe and Google Calendar.
• Able to operate office equipment (photocopier, printer, scanner, fax).
• Clear, professional English communication with attention to confidentiality.

Responsibilities

• Greet clients and direct to the appropriate party.
• Handle deliveries, courier duties and mail runs.
• Manage phone calls, messages and referrals to lawyers.
• Coordinate boardroom bookings and prepare disclosure materials.
• Support administrative tasks for lawyers and staff.

Skills

Microsoft Word

Microsoft Excel

Outlook

Adobe

Google Calendar

Photocopier/Printer/Scanner/Fax

Phone system

Tools

Photocopier/Printer/Scanner/Fax

Multiline phone system

Job description

M-F, 8:30am-5pm, 1/2hr unpaid lunch break, option for 1hr unpaid lunch break

2 Busy Criminal Defence Lawfirms in a shared space are seeking a full time Receptionist for the building.

Day to day duties include, but are not limited to:

• Courier duties
  • picking up disclosure from the different Crown offices, from Legal Aid, from KB Mail
  • paying bail and restitution at Provincial Court counter
  • filing documents at either Provincial Court or Court of Kings Bench
  • bank run
  • registered mail run
• Phone and Receptionist duties
  • receiving clients to the building and alerting the appropriate party
  • receive deliveries
  • receive phone calls and direct to appropriate party
  • receive phone calls and take comprehensive messages
  • placing phone calls including
    • calling the Crown office to find out who the responsible Crown is
    • calling the Provincial Court to find out a clients next court date
    • calling the jail to arrange a secure call with the lawyer
• Boardroom duties Arranging for clients to review disclosure at the office booking the boardroom, sanitizing the boardroom before and after, setting up the disclosure for the client to review, receiving the client and cleaning up after them
• Other Administrative tasks as required for lawyers and legal staff in the building.

Skills Required:

• Be able to use Microsoft Word, Excel, Outlook and Adobe, Google Calendar
• Be able to use a photocopier/printer/scanner/fax machine/multiline phone system
• Be able to clearly and respectfully communicate in English

This position requires attention to detail, the ability to multitask for multiple lawyers, and strict confidentiality. As such, we are seeking a person who is meticulous, reliable, and takes care and pride in their work.