Branch Coordinator

Leavitt Industrial Group; Edmonton; On-site; CAD 48,000 - 54,000; Full time

Benefits offered by this job

Company health care plan for you and a

Dental plan, vision plan, and Rx drug

Annual health care spending account

Life insurance, short-term disability,

Travel insurance

Sick leave plan – employer paid

RRSP matching

Job summary

Leavitt Machinery is seeking a Branch Coordinator for our Edmonton, Alberta location. The role involves greeting visitors, dispatching activities, and providing administrative support across Sales, Rentals, Parts, and Service.

You will enter data in the ERP, manage shipments, and assist with office operations. The successful candidate will have two years of administrative experience, strong MS Office skills, and excellent communication.

Qualifications

• Two years of administrative or coordination experience.
• Proficiency with MS Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.

Responsibilities

• Managing branch reception duties and directing visitors.
• Coordinating shipments and interoffice mail.
• Collaborating with Parts to ensure parts accuracy for service jobs.
• Tracking invoices and following up with vendors on payments.
• Dispatching service jobs in coordination with Technicians.
• Entering and updating customer and equipment information in the ERP.
• Ordering and maintaining office supplies and branch marketing items.
• Completing expense reports and supporting multiple departments.
• Acting as safety captain and maintaining safety records.
• Supporting branch culture, social activities and community initiatives.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Team player

Tools

MS Office Suite

Job description

Current job opportunities are posted here as they become available.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work.

The Opportunity

Leavitt Machinery is looking for a customer service-oriented Branch Coordinator to join our team in Edmonton, Alberta. As the Branch Coordinator, you will be responsible for greeting and supporting branch visitors, dispatching activities and assisting employees with various administrative tasks.

As the Branch Coordinator, your key responsibilities will include:

• Managing branch reception duties, including collecting information, and directing walk-in visitors at the branch
• Coordinating shipments and interoffice mail
• Collaborating with the Parts department to ensure parts accuracy for service jobs
• Tracking invoices and following up with vendors on outstanding payments
• Dispatching with the coordination of service jobs for Technicians
• Entering and updating customer and equipment information in the ERP
• Ordering and maintaining office supplies and branch marketing items
• Completing expense reports and providing administrative support for all departments including Sales, Rentals, Parts, and Service
• Acting as a safety captain for the branch, ensuring all safety protocols are adhered to while maintaining up-to-date safety records
• Supporting branch culture, social activities and community initiatives

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Two years of previous administrative or coordination experience
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills, planning skills, and multitasking ability
• Polished interpersonal skills and a customer-oriented mindset, including the ability to work with internal and external customers at all levels
• Ability to thrive in a dynamic work environment
• Confident self-starter and team player

Leavitt Machinery is proud to offer competitive compensation and flexible benefits coverage for all eligible employees, including an employer matching RRSP plan:

• Company paid medical health care plan for you and your dependents
• Dental plan, vision plan, and prescription drug coverage
• Annual health care spending account
• Life insurance, short term disability, and travel insurance
• Sick leave plan – 100% employer paid
• Employee assistance programs
• RRSP matching

The base pay range for this role is: $47,600 to $53,599 per year, depending on experience.

This is an onsite role based in Edmonton, Alberta.

Leavitt Machinery would like to thank all applicants for their interest; however, only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.