Branch Administrator - Fort McMurray

Stream-Flo Group; Fort McMurray; On-site; CAD 46,000 - 65,000; Full time

Benefits offered by this job

Profit sharing

Comprehensive benefits program

Job summary

Stream-Flo Group is seeking a Branch Administrator to support in-office operations and manage branch records, vehicle documentation, and payroll-related timekeeping. The role requires organizing, process-oriented administration and collaboration with service technicians and payroll.

The ideal candidate will have 3–5 years of administration experience, familiarity with invoicing and ERP systems, and basic Wellhead knowledge.

Qualifications

• 3 to 5 years office/business administration experience.
• Invoicing and reconciling experience preferred.
• Basic Wellhead product knowledge preferred.
• Computer proficiency using MS Office applications (Word, Excel, PowerPoint, Access, Outlook); knowledge of SAP software.

Responsibilities

• Coordinate and maintain all records for vehicles, including inspections, insurance, maintenance, and statements within vehicle tracking software.
• Assist in organizing record keeping of daily logbooks/inspections and reports by service technicians.
• Assist and/or manage the onboarding and maintenance for customer site entry access for all Service Technicians.
• Maintain safety records and ensure related training is recorded appropriately.
• Enter and confirm time keeping within the payroll system accurately and work closely with payroll department for time processing requirements.
• Assist with service orders and Customer Property charge backs as required.
• Ensure proof of delivery and complete all sales orders within the ERP system and required Invoicing processes with the accounts receivable department.
• Assist with the creation of sales orders from Field FX to invoice completion.
• Receive incoming goods as required.
• Create Branch purchase orders for daily Branch expenses while maintaining accuracy with GL allocation for Branch.
• Reconcile fuel receipts and Branch purchase orders for payables.
• Actively involved in reviewing current systems and process improvement.
• Answer incoming calls to the facilities and direct as required.
• All related filing and record keeping within the facility and associated ERP systems.
• Perform other related duties as required.

Skills

Office administration

Record keeping

MS Office

Communication

SAP

Education

Office Administration Diploma

High School diploma

Tools

ERP systems

MS Excel

Job description

Reporting to the Branch Manager, the Branch Administrator will provide administration and support for the branch and oversee daily office operations. This is an in-office position.

Key Position Functions:

• Coordinate and maintain all records for vehicles, including inspections, insurance, maintenance, and statements within vehicle tracking software.
• Assist in organizing record keeping of daily logbooks/inspections and reports by service technicians.
• Assist and/or manage the onboarding and maintenance for customer site entry access for all Service Technicians.
• Maintain safety records and ensure related training is recorded appropriately.
• Enter and confirm time keeping within the payroll system accurately and work closely with payroll department for time processing requirements.
• Assist with service orders and Customer Property charge backs as required.
• Ensure proof of delivery and complete all sales orders within the ERP system and required Invoicing processes with the accounts receivable department.
• Assist with the creation of sales orders from Field FX to invoice completion.
• Receive incoming goods as required.
• Create Branch purchase orders for daily Branch expenses while maintaining accuracy with GL allocation for Branch.
• Reconcile fuel receipts and Branch purchase orders for payables.
• Actively involved in reviewing current systems and process improvement.
• Answer incoming calls to the facilities and direct as required.
• All related filing and record keeping within the facility and associated ERP systems.
• Perform other related duties as required.

Preferred candidates will possess a combination of the following:

• High School diploma, supplemented by an Office Administration Diploma.
• 3 to 5 years office/business administration experience.
• Invoicing and reconciling experience preferred.
• Basic Wellhead product knowledge preferred.
• Computer proficiency using MS Office applications (Word, Excel, PowerPoint, Access, Outlook); knowledge of SAP software.
• Strong communication (oral and written), interpersonal, organizational and time management skills.
• Ability to work effectively in a team and independently environment.
• Accuracy and attention to detail.

The Stream-Flo Group of Companies, consisting of Stream-Flo Industries Ltd. and Master Flo Valve Inc., are privately owned and operated Canadian manufacturers of wellhead, production gate valve and check valve equipment, as well as chokes, specialty control valves and supporting actuation. Since our inception in 1962, we have become a recognized leader for our superior technology, innovative designs and top quality products. Through continued product line development, the Stream-Flo Group has grown to be one of the largest manufacturers of our kind, offering our solutions to oil and gas regions throughout the world.

Stream-Flo offers a competitive salary, profit sharing and a comprehensive benefit program to prospective employees, as well as the opportunity to work in an entrepreneurial environment, characterized by continued growth and strong business results.

We thank all applicants for their interest. However only those candidates identified for further consideration will be contacted.