Bookkeeper/Intermediate Accountant

Vaco LLC; Caledon; On-site; CAD 90,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco by Highspring in the Greater Toronto Area seeks an experienced bookkeeper/accountant to manage day-to-day bookkeeping, trust accounting, remittances, and regulatory compliance. You will maintain the general ledger, perform reconciliations, and support month-end/year-end processes while coordinating with a small accounting team and external vendors.

The role requires 5+ years in bookkeeping or accounting, law firm or professional services experience, strong Excel skills, and attention to

Qualifications

• 5+ years of progressive bookkeeping or accounting experience.
• Experience in a law firm or professional services environment preferred.
• Strong understanding of full-cycle bookkeeping and general accounting principles.
• Experience with trust accounting is highly preferred.
• Experience with remittances, reconciliations, and regulatory/compliance accounting activities.
• Strong understanding of accounts payable, accounts receivable, general ledger, and month end processes.
• Experience managing vendor relationships and resolving account discrepancies.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.

Responsibilities

• Manage day-to-day bookkeeping activities and ensure transactions are accurately recorded.
• Maintain general ledger and prepare/post journal entries.
• Perform regular account reconciliations and investigate discrepancies.
• Assist with month-end and year-end processes and documentation.
• Oversee Creditor Services bookkeeping to ensure consistency with procedures.
• Maintain trust accounting records and complete reconciliations; support compliance with requirements.
• Coordinate remittances and assist regulatory/compliance accounting tasks.
• Coordinate debt servicing and reconciliations; handle balance sheet reconciliations.
• Engage with vendors and manage inquiries, invoicing, payments, and records.
• Collaborate with a five-person accounting team and internal stakeholders.

Skills

Bookkeeping

Trust accounting

Accounts payable

Accounts receivable

General ledger

Month end

Vendor management

Excel

Job description

Job description

About the Opportunity

Bookkeeping & General Accounting

• Manage day-to-day bookkeeping activities, ensuring financial transactions are accurately recorded and properly supported.
• Maintain accurate general ledger accounts and accounting records.
• Prepare and post journal entries as required.
• Perform regular account reconciliations and investigate discrepancies.
• Assist with month end and yearend accounting processes.
• Maintain organized and complete financial documentation.
• Identify opportunities to improve bookkeeping processes, controls, and efficiencies.

Creditor Services Accounting

• Take the lead in governing and overseeing bookkeeping processes related to the firm's Creditor Services practice.
• Ensure transactions are recorded accurately and consistently in accordance with established procedures.
• Monitor accounting activity and identify discrepancies, unusual transactions, or issues requiring attention.
• Work closely with internal stakeholders to resolve accounting and financial issues.
• Provide guidance and support to team members regarding bookkeeping processes and best practices.

Trust Accounting

• Manage and maintain trust accounting records in accordance with applicable legal and regulatory requirements.
• Complete trust reconciliations and investigate and resolve variances.
• Ensure trust transactions are accurately recorded and properly documented.
• Support compliance with Law Society requirements and internal controls surrounding trust accounting.

Remittances & Regulatory Requirements

• Facilitate and coordinate various remittances, ensuring they are completed accurately and within required deadlines.
• Prepare supporting schedules and documentation for remittances.
• Monitor deadlines and maintain appropriate records to support compliance.
• Assist with responding to accounting related regulatory or compliance requirements.

Debt Servicing & Reconciliations

• Coordinate and monitor debt related accounting activities.
• Process and reconcile payments and related transactions.
• Investigate discrepancies and ensure outstanding items are resolved promptly.
• Perform bank, trust, credit card, and other balance sheet reconciliations.
• Follow up on reconciling items and maintain appropriate documentation.

Vendor Relations

• Act as a key accounting contact for vendors and service providers.
• Manage vendor inquiries relating to invoices, payments, account balances, and discrepancies.
• Review and process vendor invoices and ensure appropriate coding and approvals.
• Maintain accurate vendor records.
• Build and maintain professional relationships with key vendors.

Team & Cross Functional Support

• Collaborate with the five person accounting team to ensure smooth day-to-day operations.
• Work closely with lawyers, paralegals, administrative staff, and other internal stakeholders.
• Provide accounting support and guidance to colleagues as required.
• Contribute to the continuous improvement of accounting processes and internal controls.
• Maintain confidentiality when handling sensitive financial and client information.

About You

• 5+ years of progressive bookkeeping or accounting experience.
• Experience working in a law firm or professional services environment is strongly preferred.
• Strong understanding of fullcycle bookkeeping and general accounting principles.
• Previous experience with trust accounting is highly preferred.
• Experience with remittances, reconciliations, and regulatory/compliancerelated accounting activities.
• Strong understanding of accounts payable, accounts receivable, general ledger, and month end processes.
• Experience managing vendor relationships and resolving account discrepancies.
• Excellent attention to detail and a high degree of accuracy.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong Excel skills and comfort working with accounting software.
• Excellent communication and interpersonal skills.
• Ability to work independently while also contributing effectively within a five person accounting team.
• Professional, discreet, and comfortable handling confidential information.

Salary Range

$90,000–$100,000 /year

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Benefits

• discretionary bonuses
• medical, dental, and vision benefits
• company’s 401(k) retirement plan

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .