Bookkeeper/Intermediate Accountant

Vaco Recruiter Services; Markham; On-site; CAD 90,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services is seeking an experienced bookkeeper/accounting professional in the Greater Toronto Area. The role covers bookkeeping, creditor services, trust accounting, remittances, and reconciliations within a five-person team.

You will manage full-cycle bookkeeping, ensure compliance with regulatory requirements, and support month-end/year-end close while maintaining accurate records and strong vendor relationships.

Qualifications

• 5+ years of progressive bookkeeping or accounting experience.
• Experience in law firm or professional services preferred.
• Strong understanding of full-cycle bookkeeping and general accounting principles.

Responsibilities

• Manage day-to-day bookkeeping activities with accurate transaction recording.
• Prepare and post journal entries and reconciliations.
• Assist with month-end and year-end close processes.
• Maintain organized financial documentation and supporting schedules.
• Support vendor, remittance, and trust accounting activities as needed.

Skills

Attention to detail

Regulatory compliance

Analytical thinking

Communication skills

Time management

Independence

Tools

Excel

Accounting software

Job description

About the Opportunity

Bookkeeping & General Accounting

• Manage day-to-day bookkeeping activities, ensuring financial transactions are accurately recorded and properly supported.
• Maintain accurate general ledger accounts and accounting records.
• Prepare and post journal entries as required.
• Perform regular account reconciliations and investigate discrepancies.
• Assist with month end and yearend accounting processes.
• Maintain organized and complete financial documentation.
• Identify opportunities to improve bookkeeping processes, controls, and efficiencies.

Creditor Services Accounting

• Take the lead in governing and overseeing bookkeeping processes related to the firm's Creditor Services practice.
• Ensure transactions are recorded accurately and consistently in accordance with established procedures.
• Monitor accounting activity and identify discrepancies, unusual transactions, or issues requiring attention.
• Work closely with internal stakeholders to resolve accounting and financial issues.
• Provide guidance and support to team members regarding bookkeeping processes and best practices.

Trust Accounting

• Manage and maintain trust accounting records in accordance with applicable legal and regulatory requirements.
• Complete trust reconciliations and investigate and resolve variances.
• Ensure trust transactions are accurately recorded and properly documented.
• Support compliance with Law Society requirements and internal controls surrounding trust accounting.

Remittances & Regulatory Requirements

• Facilitate and coordinate various remittances, ensuring they are completed accurately and within required deadlines.
• Prepare supporting schedules and documentation for remittances.
• Monitor deadlines and maintain appropriate records to support compliance.
• Assist with responding to accounting related regulatory or compliance requirements.

Debt Servicing & Reconciliations

• Coordinate and monitor debt related accounting activities.
• Process and reconcile payments and related transactions.
• Investigate discrepancies and ensure outstanding items are resolved promptly.
• Perform bank, trust, credit card, and other balance sheet reconciliations.
• Follow up on reconciling items and maintain appropriate documentation.

Vendor Relations

• Act as a key accounting contact for vendors and service providers.
• Manage vendor inquiries relating to invoices, payments, account balances, and discrepancies.
• Review and process vendor invoices and ensure appropriate coding and approvals.
• Maintain accurate vendor records.
• Build and maintain professional relationships with key vendors.

Team & Cross Functional Support

• Collaborate with the five person accounting team to ensure smooth day-to-day operations.
• Work closely with lawyers, paralegals, administrative staff, and other internal stakeholders.
• Provide accounting support and guidance to colleagues as required.
• Contribute to the continuous improvement of accounting processes and internal controls.
• Maintain confidentiality when handling sensitive financial and client information.

About You

• 5+ years of progressive bookkeeping or accounting experience.
• Experience working in a law firm or professional services environment is strongly preferred.
• Strong understanding of fullcycle bookkeeping and general accounting principles.
• Previous experience with trust accounting is highly preferred.
• Experience with remittances, reconciliations, and regulatory/compliancerelated accounting activities.
• Strong understanding of accounts payable, accounts receivable, general ledger, and month end processes.
• Experience managing vendor relationships and resolving account discrepancies.
• Excellent attention to detail and a high degree of accuracy.
• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.
• Strong Excel skills and comfort working with accounting software.
• Excellent communication and interpersonal skills.
• Ability to work independently while also contributing effectively within a five person accounting team.
• Professional, discreet, and comfortable handling confidential information.

Salary Range

$90,000–$100,000 /year

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.