Bookkeeper and Administrative Assistant

OTIVO Developments; Burnaby; On-site; CAD 30,000 - 47,000; Part time

Benefits offered by this job

Flexible part-time schedule

Friendly, collaborative team

Growth opportunities

Job summary

OTIVO Developments in Burnaby, BC is seeking a part-time, on-site Bookkeeper/Administrative Assistant. The role combines bookkeeping duties with general administrative support in a small, collaborative office.

Responsibilities include managing payables/receivables, month-end activities, payroll assistance, and document management. The ideal candidate will have a bookkeeping certificate, familiarity with accounting software, and strong organizational skills.

Qualifications

• Bookkeeping certification is required.
• CPA designation (or in progress) is considered an asset.
• Proficiency with accounting software and MS Office/Excel.
• Post-secondary education in accounting, finance or related field preferred.

Responsibilities

• Manage day-to-day bookkeeping tasks including accounts payable and accounts receivable, expense tracking and reconciliations.
• Maintain accurate financial records and assist with month-end reporting.
• Create job cost reports.
• Support payroll preparation and benefits administration.
• Provide administrative support including document management, filing and office coordination.
• Assist with invoicing, contractor documentation and internal reporting.
• Support annual audits and tax preparation by providing accurate records.

Skills

Bookkeeping

Attention to detail

Time management

MS Office/Excel

Financial reporting

Education

Bookkeeping certificate

Post-secondary accounting/finance education

CPA designation in progress (asset)

Tools

Accounting software

Job description

We are a family-run construction and development company based in Burnaby and are looking for a reliable Bookkeeper /Administrative Assistant to join our team. This role is a mix of bookkeeping and general administrative support, ideal for someone who enjoys working in a small, collaborative office environment.

Role Description

We are seeking a Bookkeeper for a part-time, on-site position at our office in Burnaby, BC. Hours are flexible. The Bookkeeper will be responsible for managing financial records, preparing journal entries, maintaining financial statements, and ensuring accurate bookkeeping. Additionally, this role involves working with accounting software to track financial transactions and support financial processes within the organization.

Key Responsibilities

• Manage day-to-day bookkeeping tasks including accounts payable, accounts receivable, expense tracking and reconciliations
• Maintain accurate financial records and assist with month-end reporting
• Create job cost reports
• Maintain records and reconciliation of internal financial accounts and funding activities
• Complete full-cycle bookkeeping
• Support payroll preparation and benefits administration
• Provide administrative support including document management, filing, and office coordination
• Assist with invoicing, contractor documentation, and internal reporting
• Support annual audits and tax preparation by providing accurate records
• Communicate with vendors, subcontractors, and team members as needed
• Maintain compliance with company policies and financial regulations
• Assist with office administrative duties, such as:
• Prepare and edit documents
• Serve as the first point of contact for internal and external communications
• Maintain organized digital and physical filing systems
• Support daily office operations and special projects as needed

Qualifications

• Bookkeeping or accounting certification is required
• CPA designation (or in progress) is considered an asset
• Proficiency with accounting software and Microsoft Office/Excel
• Knowledge of Accounting Software and general finance practices
• Proficiency in Bookkeeping and accurately recording financial transactionsExperience in preparing Financial Statements and Journal Entries
• Post-secondary education in accounting, finance, or a related field is preferred
• Attention to detail and ability to handle sensitive financial information
• Strong organizational and time-management skills
• Ability to manage multiple tasks in a fast-paced office environment
• Previous experience in the real estate industry is an asset

What We Offer

• Stable, part-time position with a family-run company
• Flexible work schedule
• Friendly, supportive work environment
• Opportunity to grow with an expanding construction and development team

If you’re organized, dependable, and looking to be part of a close-knit team, we’d love to hear from you.