Bookkeeper & Office Administrator

TriMark People Solutions Inc.; City of Langley; Vor Ort; CAD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

Group Health Benefits

Zusammenfassung

Meta Home & Kitchen in Langley, BC is hiring a Bookkeeper & Office Administrator to support daily operations on-site. The role blends bookkeeping, administrative duties, customer service, and sales support to ensure accurate records and smooth processes.

The ideal candidate has 3+ years in bookkeeping or accounting support, expertise in QuickBooks or Sage, and strong Excel skills. On-site position with health benefits after a probation period.

Qualifikationen

• 3+ years of bookkeeping, office administration, or accounting support experience.
• Experience with Accounts Payable and Accounts Receivable processes.
• Strong customer service and interpersonal skills.
• Excellent attention to detail and accuracy.

Aufgaben

• Process accounts payable invoices and vendor payments.
• Prepare and issue customer invoices.
• Monitor accounts receivable and follow up on outstanding balances.
• Process customer payments and maintain accurate records.
• Reconcile customer and vendor accounts.
• Assist with bank reconciliations and month-end tasks.
• Maintain accounting records and supporting documentation.
• Enter financial transactions into accounting software.
• Generate financial and administrative reports.
• Support inventory, purchase orders, and sales reporting.

Kenntnisse

Microsoft Office

Excel

Outlook

QuickBooks

Sage

Customer service

Attention to detail

Organizational skills

Time management

Verbal communication

Written communication

Ausbildung

Bookkeeping certificate

Accounting diploma

Tools

QuickBooks

Sage

Accounting software

Jobbeschreibung

Position Summary

Meta Home & Kitchen is seeking a highly organized and detail-oriented Bookkeeper & Office Administrator to join their team in Langley, BC. This on-site position plays a critical role in supporting the daily operations of the business through bookkeeping, administrative support, customer service, and sales administration.

Key Responsibilities

Bookkeeping & Financial Administration (60%)

• Process accounts payable invoices and vendor payments.
• Prepare and issue customer invoices.
• Monitor accounts receivable and follow up on outstanding balances.
• Process customer payments and maintain accurate records.
• Reconcile customer and vendor accounts.
• Assist with bank reconciliations and month-end administrative tasks.
• Maintain accounting records and supporting documentation.
• Enter financial transactions accurately into accounting software.
• Generate financial and administrative reports as required.
• Support inventory, purchase order, and sales reporting activities.
• Ensure a high level of accuracy and confidentiality when handling financial information.

General Administration & Reception (20%)

• Serve as the first point of contact for customers, visitors, suppliers, and service providers.
• Answer and direct incoming telephone calls and email inquiries.
• Welcome visitors to the office and showroom in a professional manner.
• Manage incoming and outgoing correspondence.
• Maintain office filing systems and records.
• Coordinate office supplies and general administrative requirements.
• Support management with administrative projects and document preparation.
• Maintain a clean, organized, and professional reception area.

Sales Administration Support (20%)

• Support the sales team with order entry and administration.
• Prepare quotations, sales orders, and customer documentation.
• Coordinate product and delivery information with customers and internal departments.
• Maintain customer account records and sales documentation.
• Assist with customer follow-up and service inquiries.
• Track order status and communicate updates to customers and sales representatives.
• Support promotional activities, trade shows, and sales initiatives as required.
• Provide exceptional customer service throughout the sales process.

Qualifications

Required

• 3+ years of bookkeeping, office administration, or accounting support experience.
• Experience with Accounts Payable and Accounts Receivable processes.
• Strong customer service and interpersonal skills.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with accounting software such as QuickBooks, Sage, or similar systems.
• Ability to manage confidential financial information.
• Strong written and verbal communication skills.

Preferred

• Experience in a manufacturing, distribution, construction, kitchen and bath, or home improvement environment.
• Bookkeeping certificate, accounting diploma, or related education.
• Experience supporting a sales team or customer order management process.

Compensation

• Salary: $65,000 per year
• Group Health Benefits: Yes, after three months