Administrative Specialist and Bookkeeper

El Gaucho Hospitality; Halifax; Presencial; CAD 45 000 - 60 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Group insurance coverage

RRSP contribution

Resumo da oferta

El Gaucho Hospitality in Halifax is seeking an Administrative Specialist and Bookkeeper to handle a mix of administrative duties and financial tasks. You will serve as a primary office contact, manage files, and support leadership with essential tasks.

Key bookkeeping duties include recording transactions, managing payables/receivables, reconciling accounts, processing payroll, and aiding in financial reporting and tax preparation. Strong software skills and discretion are required.

Qualificações

• Proven experience in a bookkeeping, accounting, or administrative role.
• Proficient with Sage 50 and QuickBooks, plus Microsoft Office, Canva and WordPress.
• Strong organizational, communication, and discretion in handling confidential information.

Responsabilidades

• Log financial transactions (sales, purchases, payroll) into accounting software.
• Manage accounts payable and receivable; process and track invoices.
• Reconcile bank and credit card statements to identify discrepancies.
• Prepare and process payroll; ensure regulatory compliance.
• Assist with financial reporting (income statements, balance sheets).
• Compile financial data for tax remittance forms.

Conhecimentos

Strong organizational skills

Communication

Reliability and integrity

Adaptability

Ferramentas

Sage 50

QuickBooks

Microsoft Office

Canva

WordPress

Descrição da oferta de emprego

Position available

We arein search of an Administrative Specialist and Bookkeeper, who will be responsible for a variety of administrative and financial tasks to ensure office efficiency.

General responsibilities

• Administrative duties: Serve as a point of contact for the office, handling reception tasks, phone calls, and directing inquiries.
• Office organization: Maintain office supplies and files, both physical and digital. Manage the office environment to ensure efficient operations.
• Support for leadership: Assist management and other team members with various administrative and financial tasks.

Key bookkeeping duties

• Record financial transactions: Log financial activities, including sales, purchases, and payroll, into accounting software like Sage 50 and QuickBooks.
• Manage accounts payable and receivable: Handle all aspects of invoicing clients and paying vendors. This includes processing, verifying, and tracking invoices to ensure timely payments.
• Reconcile accounts: Compare company financial records with bank and credit card statements to reconcile and identify and resolve discrepancies.
• Process payroll: Prepare and process payroll for employees, ensuring accuracy and compliance with government regulations.
• Assist with financial reporting: Prepare financial reports, such as income statements and balance sheets, for management review.
• Prepare for tax filings: Compile financial data and complete tax remittance forms for government agencies.

Essential qualifications and skills

• Experience: Proven experience in a similar bookkeeping, accounting, or administrative role.
• Software proficiency: Proven experience with Sage 50 and QuickBooks, Microsoft Office, Canva and WordPress (or like CMS).
• Strong organizational skills: Meticulous attention to detail and the ability to manage and prioritize multiple tasks.
• Communication: Excellent written and verbal communication skills for interacting with clients, vendors, and team members.
• Reliability and integrity: A high degree of integrity and discretion when handling confidential financial information.
• Adaptability: A positive attitude and willingness to learn new processes and take on new responsibilities.

Start date

• June 15

Schedule

• 10AM – 6PM, Monday through Friday

Remuneration

• Competitive salary, group insurance coverage, RRSP contribution.