Bookkeeper

The Salvation Army in Canada; Owen Sound; On-site; CAD 30,000 - 60,000; Part time

Job summary

The Salvation Army in Canada is seeking a Bookkeeper to manage financial transactions for the Owen Sound Community Church. This role involves preparing budgets, overseeing bookkeeping activities, and ensuring compliance with financial policies. Ideal candidates will have a background in business or finance and experience in accounting, with strong attention to detail and organizational skills.

Qualifications

• Graduate of a post-secondary program in business, finance or business administration.
• Minimum of three years of related experience in bookkeeping and accounting.
• Proficiency in Microsoft Office products, particularly Office 365.

Responsibilities

• Manage financial transactions and ensure accurate reporting for the Owen Sound Community Church.
• Prepare annual budgets and monitor expenditures.
• Provide oversight to bookkeeping activities and ensure policy compliance.

Skills

Attention to detail

Problem solving

Analytical skills

Communication skills

Organizational skills

Education

Two years of Community College in business or finance

Tools

Microsoft Office 365

Accounting software

Job description

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Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description

Position Purpose summary :

The Bookkeeper records and manages financial transactions relating to the business activities and ensures timely and accurate reporting for the Owen Sound Community Church and related ministries.

Accountabilities

Business and Financial

• Prepare or participate in drafting annual budget for the Ministry Unit and its departments in consultation with the Corps Officer and / or designate; monitor budget expenditures to ensure compliance within budgetary criteria.
• Provide oversight to the bookkeeping activities of the various departments within the Ministry Unit to ensure accuracy and policy compliance.
• Perform various accounting duties such as accepting monetary donations and issuing temporary receipts, invoice coding and journal entries, issuing receipts, completing bank deposits and taking to the bank, preparing internal and external billings, following up on inquiries from vendors regarding payment matters, counting and recording weekly tithes and offerings, assigning and distributing offering envelopes, preparing and sending submissions to Regional Accounting Centre (RAC) as required.
• Provide accounts payable (from invoice coding to approval) through Octacom, and Business World.
• Provide oversight to the safe handling, counting and depositing of various forms of income, including, but not limited to, Christmas Kettle Funds, Christmas donations, Thrift Store sales, Gift Cards, etc.
• Monitor cash balances of operating accounts to ensure sufficient funds are available.
• Process expenses and corporate VISA claims through Business World as required.
• Act as internal approver and signator when required and as appropriate.
• Submit monthly / quarterly financial / statistical reports to appropriate department managers as required.
• Ensure the maintenance of departmental petty cash funds; reconcile and ensure that the balance is appropriately safeguarded and replenished on a regular basis as needed.

Communications

• Liaise with The Salvation Army Regional Accounting Centre (RAC) and designated auditors and respond to routine financial enquires, both internal and external to the Ministry Unit.
• Liaise with community, department managers, Corps Officers and / or designate, Divisional Headquarters and Territorial Headquarters as required.
• Attend regular Ministry Unit Management and Administration Meetings and provide up-to-date reports on financial / business activities etc.
• Provide back-up support for the Administrative Assistant by answering and directing calls when required.

Administration

• Provide back-up support for the Administrative Assistant when required.
• Open and distribute incoming mail and processing outgoing mail; receive parcel(s) and distribute to the appropriate person(s) when required.
• Maintain organized and accurate filing systems, ensuring compliance to Operating Policy IT 04.001 Data Retention and Data Retention Schedule and Instructions Procedures.

Health and Safety

• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Use all devices and wear all personal protective equipment required by the TSA OSCC or the Ontario Occupational Health and Safety Act.
• Follow any specific health & safety protocols applicable to job tasks.
• Report health and safety concerns to Supervisor or Senior Leadership.
• Participate in and complete any training provided by the TSA OSCC.

Perform Other Position Related Duties As Required.

Critical Relationship Management :

• Internal relationships :
• External relationships :
• Community, Divisional Headquarters, Territorial Headquarters.

MANAGERIAL / Technical Leadership RESPONSIBILITY

• This position reports directly to the Corps Officer or designate.

Financial And Materials Management

• Oversee monetary donations, ensure that bank deposits balance and are deposited nightly as per policy.

Working Conditions

• This is a regular full-time position based on 28 hours per week.
• Schedule may vary according to requirements of responsibilities – some weekend and evening work may be required.
• Additional hours may be required during the Christmas season and may be required at fiscal year-end.
• Ability to lift / move up to 30 lbs. on occasion.
• Note : The operational hours of the facility are Monday to Friday, 9 : 00 a.m. to 5 : 00 p.m.
• Some travel up to 10% travel may be required with regular travel to the bank and occasional travel to the Port Elgin Thrift Store, Owen Sound Thrift Store and Saugeen Shores Family Services.

Normal hours of work : Hours of work and schedule to be determined in consultation with the supervisor and includes a ½ hour unpaid meal break where applicable.

Education And Experience Qualifications

Education, Qualifications and Certifications :

• Completed two (2) years of Community College, i.e. graduate of a post-secondary program in business, finance or business administration.
• Proficiency in Microsoft Office products, particularly Office 365.
• Valid Ontario Class “G” Driver’s License; current copy of a Driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required. Participate in ongoing professional development and training.

Experience And Skilled Knowledge Requirements

• Minimum of three (3) years of prior related experience in non-profit, fund and branch accounting, bookkeeping and accounting software experience.
• Knowledge of Salvation Army systems (Shelby and Business World) would be an asset.

Skills And Capabilities

Alternative combinations of education and experience may be considered.

• Support the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
• Comply with all Salvation Army policies and procedures and applicable Federal and Provincial legislation.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Treat the property of The Salvation Army with due care and caution.
• Maintain information in confidence and exercise good judgement.
• Participate in all mandatory training.
• Participate in regular supervision and performance appraisal process.
• Ability to work as part of a team and independently when necessary with minimal supervision.
• Represent the organization in a positive, professional and engaging manner.
• Exhibit good listening skills, have good oral / written communication skills and respect authority
• Ability to follow written instructions and create written reports.
• Ability to prioritize, meet deadlines, work under pressure and adapt to a changing environment while maintaining attention to detail.
• Good interpersonal skills, integrity, and adaptability.
• Attention to detail, problem solving and analytical skills.
• Lead by example, by demonstrating courteous disposition, a strong work ethic and a willingness to learn and be flexible in the face of change.
• Self-motivated and self-directed with strong organizational skills and the ability to complete assignments and meet deadlines.
• Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

Compensation

The target hiring range for this position is $21.83 to $27.29 with a maximum of $32.75.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Accounting / Auditing and Finance

Non-profit Organization Management

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