Bookkeeper

TorontoJobs; Hamilton; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading company in Hamilton is seeking a dedicated bookkeeper to manage all accounting functions. This permanent full-time role offers a hybrid work environment. Responsibilities include daily reconciliations, payroll, and compliance reporting. Ideal candidates will demonstrate strong attention to detail and excellent communication skills.

Qualifications

• Ability to work independently and manage time effectively.
• Strong attention to detail and pride in accuracy.
• Excellent verbal and written communication skills.

Responsibilities

• Daily reconciliations and payroll administration.
• Prepare monthly and year-end financial statements.
• Identify and implement improvements to accounting systems.

Skills

Communication

Problem Solving

Attention to Detail

Analytical Skills

Job description

The bookkeeper is a one-person department responsible for all accounting functions and activities for a retailer.

Primary duties include daily reconciliations, payroll administration, remitting payments, preparing monthly and year-end financial statements, and meeting all compliance / reporting / regulatory requirements.

Working Conditions

This is a permanent full-time position.

It is a hybrid workplace, split between the company’s Hamilton head office and working from home. The schedule is flexible within typical business hours.

Work is not expected on evenings / weekends / holidays, except as required to complete regulatory submissions and year-end filings. The role includes performing repetitive routine accounting functions and taking the initiative to identify and resolve related issues.

Duties & Responsibilities

Daily

• Download bank statement and reconcile previous day’s transactions
• Upload previous day’s bank transactions into Account Edge
• Prepare short-term cash flow estimates
• Reconcile transactions (debit and credit card payments)
• Reconcile cash payouts and reimbursements
• Pay invoices via e-transfer (0-5 per day)
• Respond to emails (10-20 per day)
• Interact with head office / store staff / vendors / suppliers by phone and email
• General office administration
• Review store audits and inventory variance reports
• Complete miscellaneous projects and assignments for head office
• Payroll (approximately 25 employees)
• Process head office expense reports
• Issue cheques to vendors / suppliers

Monthly

• Month-end bank account reconciliation (outstanding payments)
• Month-end POS reconciliations (GL activity)
• Accruals for payroll, licences / permits, and insurance
• Submit draft P&L and revise based on feedback; complete balance sheet
• File GST remittance with CRA
• Maintain master list of licences / permits (30 / 60 / 90-day reminders)
• Submit compliance report to bank
• Identify and implement improvements to reconciliation / accounting / auditing systems

Annually

• Submit Workers Compensation projections
• Complete year-end financials and tax return with accountant (March-May)

Primary Contacts

• Head office staff and Store Managers
• Government agencies (CRA, Service Canada, Ministries of Finance, provincial / territorial ESA)
• Bank Account Manager
• Provincial / territorial regulatory bodies
• Landlords and utility companies
• Vendors and suppliers

Personal Suitability

• Sound judgement (integrity, discretion, confidentiality)
• Excellent verbal and written communication skills (in person, phone, email)
• Ability to work independently, set priorities, and manage time effectively
• Strong attention to detail; pride in accuracy
• Analytical; good problem-solving skills
• Embraces new technologies and computer programs / platforms
• Ability to professionally represent the company to regulators, government agencies, bank, insurance