Board & Governance Assistant (Hybrid)

CAA Niagara; Thorold; Hybrid; CAD 34,000 - 41,000; Full time

Job summary

CAA Niagara in Thorold, ON is seeking a Board Administrative Assistant to provide governance support to the Board of Directors and Committees. The role ensures meetings, materials, records and compliance are well-organized and on schedule.

This hybrid position supports the CEO’s administrative team, with an expected wage of $25-30 per hour and a 12-month contract, averaging about 12 hours per week across ~25 board meetings and ongoing governance work.

Qualifications

• Experience supporting boards, committees, or senior governance bodies.
• Proficient in Microsoft Applications such as Teams and SharePoint.
• Strong organizational, documentation, and follow-up skills.
• High discretion with confidential materials.
• Familiarity with governance best practices and committee structures.
• Calm, detail-oriented, service-focused mindset.

Responsibilities

• Coordinate logistics for Board and Committee meetings, including calendars and materials.
• Prepare and distribute agendas and meeting packages on schedule.
• Attend meetings to record minutes and decisions.
• Maintain official Board records, rosters, terms, renewals, and governance policies.
• Administer annual governance processes such as conflict-of-interest declarations and Board evaluations.
• Maintain the Board portal, ensure document security and accessibility.
• Serve as a point of contact for Board members on logistics and materials.

Skills

Board governance support

Microsoft Applications

Education

Experience with governance bodies

Tools

Microsoft Teams

SharePoint

Job description

CAA Niagara in Thorold, ON is seeking a Board Administrative Assistant to provide governance support to the Board of Directors and Committees. The role ensures meetings, materials, records and compliance are well-organized and on schedule.

This hybrid position supports the CEO’s administrative team, with an expected wage of $25-30 per hour and a 12-month contract, averaging about 12 hours per week across ~25 board meetings and ongoing governance work.