Board Administrative Assistant

CAA Niagara; Thorold; On-site; CAD 34,000 - 41,000; Full time

Job summary

CAA Niagara in Thorold, ON is seeking a Board Administrative Assistant to provide governance support to the Board of Directors and Committees. The role ensures meetings, materials, records and compliance are well-organized and on schedule.

This hybrid position supports the CEO’s administrative team, with an expected wage of $25-30 per hour and a 12-month contract, averaging about 12 hours per week across ~25 board meetings and ongoing governance work.

Qualifications

• Experience supporting boards, committees, or senior governance bodies.
• Proficient in Microsoft Applications such as Teams and SharePoint.
• Strong organizational, documentation, and follow-up skills.
• High discretion with confidential materials.
• Familiarity with governance best practices and committee structures.
• Calm, detail-oriented, service-focused mindset.

Responsibilities

• Coordinate logistics for Board and Committee meetings, including calendars and materials.
• Prepare and distribute agendas and meeting packages on schedule.
• Attend meetings to record minutes and decisions.
• Maintain official Board records, rosters, terms, renewals, and governance policies.
• Administer annual governance processes such as conflict-of-interest declarations and Board evaluations.
• Maintain the Board portal, ensure document security and accessibility.
• Serve as a point of contact for Board members on logistics and materials.

Skills

Board governance support

Microsoft Applications

Education

Experience with governance bodies

Tools

Microsoft Teams

SharePoint

Job description

Job Description

Posted Tuesday, August 4, 2026 at 4:00 AM

Who We Are

CAA Niagara is a proud Niagara Region employer, that strives on delivering rewarding experiences and enhancing the lives of our community. For over one hundred years, we have been a staple within our community, providing such services as emergency roadside assistance, travel services, insurance coverage, membership and rewards savings; continually growing our suite of relevant services and products.

A true community partner, we could not be here without our over 160,000 members across Niagara, allowing us to focus on earning your continued trust, every day!

Location: Thorold, ON, Hybrid

This is a newly created position.

About the Role

The Board Administrative Assistant provides dedicated administrative and governance support to the Board of Directors and its Committees, ensuring meetings, materials, records, and compliance processes are well‑organized, timely, and consistent.

The role complements the CEO’s Administrative Assistant by taking ownership of governance mechanics, allowing the Executive Administrative Assistant to remain focused on the interface between the CEO, the Senior Leadership Team, and the Board.

The expected wage range for this role is $25-30 per hour. Placement within this range will be determined based on the successful candidate’s qualifications, skills, and experience.

Key Responsibilities

Board & Committee Administration

• Coordinate logistics for Board and Committee meetings (calendar, scheduling, materials, timelines).
• Prepare and distribute Board and Committee agendas and meeting packages in alignment with approved templates and timelines.
• Attend Board and Committee meetings as required to record minutes and decisions.

Governance Records & Compliance

• Maintain official Board records, including minutes, resolutions, committee charters, and governance policies.
• Manage Board and Committee member rosters, terms, appointments, and renewal schedules.
• Administer annual governance processes such as conflict‑of‑interest declarations and Board evaluations.

Board Information Management

• Maintain the Board portal, ensuring documents are organized, secure, and accessible to authorized personnel.
• Ensure version control and consistency across all Board materials.
• Serve as a reliable administrative point of contact for Board members on logistics, materials, and process questions.

Qualifications & Skills

• Experience supporting boards, committees, or senior governance bodies.
• Proficient in all Microsoft Applications (Teams, SharePoint, etc.)
• Strong organizational, documentation, and follow‑up skills.
• High discretion and comfort working with confidential materials.
• Familiarity with governance best practices and committee structures.
• Calm, detail‑oriented, and service‑focused.

Working Conditions

• This is a hybrid role with occasional onsite meetings at our Thorold, ON office, with regular collaboration across teams.
• Standard office environment with frequent computer use and digital systems.
• Approximately 550-585 hours throughout the year
• Workload will fluctuate month to month:
• Months with Board and Committee meetings will require additional hours
• Months without meetings will require fewer hours
• Board and Committee meetings are currently held in person at the CAA Niagara Head Office, on Wednesday evenings (~5-8:30 pm), with calendar set annually
• Overall, the role is expected to average out to 12 hours per week over the year, aligned to ~25 Board and Committee meetings plus light ongoing governance administration.

What’s In It For You

• Contract role for 12 months, renewable based on ongoing organizational needs.
• Pay range: $25-30 per hour, based on experience.

Interview Process

Our process is designed to provide a full picture of how you would contribute to our team:

• Pre-screening call
• In-person interview
• Assessment (if applicable)
• Background and references
• Offer

CAA Niagara does not currently use artificial intelligence in screening or selection of applicants.

CAA Niagara is an equal opportunity employer and is committed to providing an accessible and inclusive workplace. We are dedicated to ensuring that our recruitment processes are barrier‑free and accommodating to all individuals, including those with disabilities. If you require accommodation at any stage of the application, interview, or employment process, please inform our Human Resources department at [e-mail]

We will work with you to meet your needs and ensure a positive experience throughout the recruitment journey.