Board & Governance Administrative Specialist – Onsite Toronto

Ian Martin Group; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

Ian Martin Group is requesting resumes for an Administrative Support role to assist OPG's Corporate Governance Group. Location: 700 University Ave, Toronto, 100% onsite. Duration: 6 months, 40 hours per week.

You will prepare, process, distribute and maintain correspondence, reports, and meeting materials for Board of Directors and Board Committees. Responsibilities include coordinating board meeting logistics, maintaining calendars and SharePoint repositories, processing expense reports and

Qualifications

• Requires post-secondary education in office administration, business administration or a related field, or an equivalent combination of education and relevant experience.
• Experience providing administrative support in a professional corporate environment, preferably supporting senior management or a Board of Directors.
• Proficiency with Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and governance tools.

Responsibilities

• Provide comprehensive administrative support to the Corporate Governance Group and governance activities.
• Coordinate governance-related meeting logistics, scheduling, rooms, virtual arrangements and IT support.
• Prepare, organize and distribute Board/Committee materials, agendas and supporting documentation.
• Maintain and update information on SharePoint, Diligent and governance repositories.
• Coordinate director travel and expense reports, and process invoices and payments.
• Maintain accurate governance records and support records retention and disposition requirements.
• Assist with governance document review, formatting and posting to repositories.

Skills

Microsoft 365

Board portal

Communication

Organization

Time management

Education

Post-secondary education in office/business administration or related field

Tools

SharePoint

Outlook

Word/Excel/PowerPoint/Teams

Job description

Ian Martin Group is requesting resumes for an Administrative Support role to assist OPG's Corporate Governance Group. Location: 700 University Ave, Toronto, 100% onsite. Duration: 6 months, 40 hours per week.

You will prepare, process, distribute and maintain correspondence, reports, and meeting materials for Board of Directors and Board Committees. Responsibilities include coordinating board meeting logistics, maintaining calendars and SharePoint repositories, processing expense reports and