Billing Specialist

McCarthy Tétrault LLP; Toronto; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Billing Specialist to join their dynamic team in a hybrid work environment. This role involves maintaining relationships with billing lawyers and clients, ensuring timely invoicing, and managing accounts receivable. The ideal candidate will possess strong organizational and analytical skills, along with a keen attention to detail. This innovative firm offers outstanding benefits from day one, competitive compensation, and a commitment to professional development and community involvement. If you thrive in a collaborative culture and are passionate about delivering exceptional client service, this opportunity is perfect for you.

Benefits

Insurance premiums paid by the Firm

Wellness reimbursements

Technology reimbursements

Paid overtime

Generous time off

Professional development opportunities

Strong community involvement

Commitment to equity, diversity, and inclusion

Qualifications

• 3+ years of experience in billing, collections, and accounts receivable.
• Strong knowledge of business and legal terminology.

Responsibilities

• Building relationships with billing lawyers and clients.
• Preparing and reviewing prebills and invoices promptly.
• Monitoring outstanding WIP and following up with lawyers.

Skills

Client Service

Billing

Accounts Receivable

Time Management

Organizational Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Education

Post-secondary education in Accounting

Tools

Aderant Expert

Job description

Join to apply for the Billing Specialist role at McCarthy Tétrault

Job Description

At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of Canada’s Top 100 Employers and one of Canada’s Best Diversity Employers. Our culture is built on professional excellence, collaboration, innovation, thought leadership, and entrepreneurialism. We embrace inclusion in all its forms and provide the tools and opportunities to help our people develop to their full potential.

This position is based out of Toronto. McCarthy Tétrault employees benefit from a hybrid work environment.

Responsibilities

1. Building and maintaining effective working relationships with billing lawyers, paralegals, legal assistants, external and internal clients, and management.
2. Ensuring time is entered by set deadlines and following up with lawyers and paralegals where necessary.
3. Preparing, printing, and reviewing prebills (via Aderant) in a timely manner.
4. Preparing various reports, issuing invoices as instructed by lawyers, and in accordance with client billing guidelines and Firm standards and policies.
5. Ensuring that all invoices and supporting documents are sent to the client via ebilling and/or email.
6. Monitoring and reviewing outstanding WIP (Work In Progress) and following up with lawyers for updates during monthly WIP meetings.
7. Acting as monitor for specific clients and/or matters when Alternate Fee Arrangements are in place, ensuring special rates and discounts are applied.
8. Monitoring thresholds and milestones, updating billing lawyers, and providing reports to ensure compliance.
9. Liaising with the E-billing Team for preparing forms and handling rejected invoices, completing online status reports, and managing accruals/budgets in e-billing systems.
10. Escalating billing concerns/issues to the billing lawyer and taking necessary actions such as cancelling or re-issuing invoices or creating credit notes.
11. Performing additional tasks as assigned by management.

Ideal Candidate Profile

1. Post-secondary education in Accounting or equivalent work experience.
2. Minimum of 3 years of related experience, including client service, billing, collections, and accounts receivable, preferably in a professional services firm.
3. Experience with Aderant Expert or similar systems is an asset.
4. Strong time management, organizational, analytical, and problem-solving skills.
5. Knowledge of business and legal terminology.
6. Discretion, tact, and diplomacy when dealing with clients.
7. Flexibility to work overtime during peak periods.
8. Excellent written and oral communication skills.
9. High level of confidentiality.

Benefits

• Outstanding benefits from day one, including insurance premiums paid by the Firm, wellness, and technology reimbursements.
• Competitive compensation, paid overtime, and generous time off, including volunteer and birthday days.
• Professional development and growth opportunities supported by a culture of feedback.
• Strong community involvement and a commitment to equity, diversity, and inclusion.
• A collaborative culture connecting lawyers and business teams.

How to Apply

External candidates are encouraged to apply online. Internal applicants must apply through our internal careers portal on Espresso. We thank all applicants; only those selected will be contacted. McCarthy Tétrault is an equal opportunity employer and provides accommodations upon request.