Billing Administrator, Aviation

Ledcor; Vancouver; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established industry player in aviation is seeking a Billing Administrator to join their dynamic team. This role is crucial for managing financial transactions and maintaining client relationships. As part of a diverse and inclusive workplace, you will validate billing information, prepare invoices, and ensure accuracy in accounts receivable. The position offers a chance to grow within a company recognized for its commitment to excellence and customer service. If you have a knack for detail and a passion for finance, this opportunity is perfect for you.

Benefits

Competitive rewards package

Opportunities for growth

Diversity and inclusion initiatives

Qualifications

• Experience in accounts receivable or similar roles.
• Strong analytical and attention to detail skills.
• Proficiency in advanced Excel functions.

Responsibilities

• Validate billing information and prepare invoices.
• Monitor accounts receivable and maintain records.
• Communicate with clients for payment collection.

Skills

Advanced Excel skills

Attention to detail

Analytical skills

Communication skills

Mathematical proficiency

Time management

Organizational skills

Customer service

Education

2+ years in accounts receivable

Tools

Google Drive

JDE ERP system

Electronic billing systems

Job description

Summit Air, Operations team is based in Yellowknife, NWT, operates across Canada, specializing in passenger charters, cargo transport, and customized flight solutions for industry-leading clients with a legacy of excellence in northern and remote aviation.

Our accounts receivable department manages cash flow and client payments. We are seeking a Billing Administrator for our aviation division to process and track invoices and record payments accurately and efficiently. This role impacts financial transactions and maintains good client relationships.

As a Billing Administrator, your responsibilities include validating billing information, preparing invoices, client submissions, reconciliations, reporting, cash application, and job close-out. Communication with operational teams is essential for data accuracy and timeliness.

Support our Edmonton, AB or Vancouver, BC teams by applying today!

Essential Responsibilities:

• Compile reports and information from multiple sources to support invoicing.
• Access aviation systems for invoicing data.
• Monitor and collect accounts receivable through professional communication with clients.
• Maintain accurate accounts receivable records, including aging, credits, collections, and discrepancies.
• Verify invoice accuracy and documentation before payment.
• Understand basic finance and accounting principles.
• Prepare and submit client invoices using external payment systems and ERP.
• Deliver billing via electronic or mail services.
• Escalate issues appropriately and support resolution.
• Assist with investigating customer payments for proper cash application.

Qualifications:

• At least two years of experience in accounts receivable or similar.
• Advanced Excel skills (functions and formulas) are mandatory.
• Experience with electronic billing systems is a plus.
• Strong attention to detail, accuracy, and analytical skills.
• Mathematical proficiency.
• Excellent time management and organizational skills.
• Proficiency with Google Drive and JDE ERP system.
• Experience in process improvement.
• Ability to work independently and in teams, multitask, prioritize, and meet deadlines.
• Excellent communication and interpersonal skills.
• Commitment to customer service and continuous improvement.

Work Conditions:

• Work from the office 2-3 days per week.
• Location: Vancouver, BC or Edmonton, AB.

Additional Information

Summit Air, part of Ledcor Group, provides reliable aviation solutions across Canada. We have a diverse fleet and serve various needs, from cargo to recreational flights. Learn more at www.flysummitair.com.

Our workplace culture is recognized for diversity and excellence. We offer a competitive rewards package and opportunities for growth.

Employment Equity

Ledcor values diversity, equity, and inclusion. We are an equal-opportunity employer. All qualified individuals are encouraged to apply. For accommodations, contact us via email as specified.