Billing Administrator, Aviation

Ledcor Construction, Inc.; Vancouver; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

Join a dynamic team in the aviation industry as a Billing Administrator, where you will play a vital role in managing financial transactions and maintaining client relationships. This position offers the opportunity to work with advanced billing systems and contribute to the smooth operation of financial processes. With a commitment to excellence and a supportive work culture, you will thrive in an environment that values diversity and continuous improvement. If you are detail-oriented and passionate about providing exceptional customer service, this role is perfect for you.

Benefits

Comprehensive total rewards package

Opportunities for professional growth

Recognition as a top workplace

Diversity and inclusion initiatives

Qualifications

• Minimum two years’ experience in accounts receivable or similar role.
• Advanced Microsoft Excel skills are mandatory.
• Strong attention to detail and accuracy required.

Responsibilities

• Compile reports and client data for invoicing.
• Monitor and collect accounts receivable professionally.
• Prepare and submit client invoices using ERP systems.

Skills

Microsoft Excel

Analytical Skills

Problem-Solving

Attention to Detail

Time Management

Communication Skills

Education

2+ years in Accounts Receivable

Experience with Electronic Billing Systems

Proficiency with Google Drive

Tools

JDE ERP System

Aviation Systems

Job description

Description

Summit Air, Operations team based in Yellowknife, NWT, operates across Canada, specializing in passenger charters, cargo transport, and customized flight solutions for industry-leading clients with a legacy of excellence in northern and remote aviation.

Our accounts receivable department ensures smooth operations by managing cash influx and collecting client payments. We are seeking a Billing Administrator for our aviation division to process and track invoices and record payments accurately, efficiently, and promptly. This role has a direct impact on deadline-driven financial transactions while maintaining good relationships with our partners and clients.

As a Billing Administrator, your responsibilities include validating complex billing data, preparing invoices, submitting client invoices, performing billing reconciliations, generating reports, applying payments, and closing jobs. Effective communication with project operational teams is essential to ensure data accuracy, timeliness, and completeness.

Supported by our teams in Edmonton, AB or Vancouver, BC, we invite you to apply today! To learn more about working with Summit Air, watch this video:

https://www.youtube.com/watch?v=wC-W5h3r5Ec&t=2s

Essential Responsibilities:

1. Compile essential information and reports, such as client data, expense receipts, and third-party invoices from multiple sources to support invoicing.
2. Use aviation systems to access invoicing information.
3. Monitor and collect accounts receivable by contacting clients professionally via telephone, email, and mail.
4. Maintain accounts receivable records to ensure proper aging, credits, collections, uncollectible amounts, and miscellaneous differences are addressed.
5. Ensure all invoice elements are accurate and properly documented prior to payment.
6. Understand basic principles of finance and accounting.
7. Prepare client invoices using external payment systems.
8. Submit customer billings into the ERP system.
9. Deliver billing via electronic or standard mail services.
10. Escalate issues appropriately and expedite resolutions.
11. Assist the business and employee service center with investigating customer payments for proper cash application in the ERP system.

Qualifications:

1. Minimum two years’ experience in accounts receivable or a similar role.
2. Advanced Microsoft Excel skills (functions and formulas) are mandatory.
3. Experience with electronic billing systems is an asset.
4. Strong attention to detail and accuracy.
5. Excellent analytical and problem-solving skills for resolving billing discrepancies.
6. Strong mathematical skills.
7. Effective time management and organizational skills.
8. Proficiency with Google Drive and JDE ERP system.
9. Experience in process improvement.
10. Ability to work independently and as part of a team, prioritize tasks, and meet deadlines.
11. Excellent verbal and written communication skills.
12. Commitment to continuous improvement and customer service excellence.

Work Conditions:

1. Work from the office 2-3 days per week.
2. Work locations in Vancouver, BC or Edmonton, AB.

Additional Information

Summit Air, part of the Ledcor Group, provides safe and reliable aviation solutions supporting Canada's North and beyond. We operate one of the industry’s largest and most diverse fleets, offering cargo transport, passenger transfers, and recreational flights. Learn more at www.flysummitair.com.

Our workplace culture has received recognition as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

We offer a comprehensive total rewards package supporting your well-being and opportunities for professional growth.

Employment Equity

At Ledcor, diversity, equity, and inclusion are integral to our values. We are an equal-opportunity employer encouraging all qualified individuals to apply, regardless of race, religion, gender, or background. We embrace diverse perspectives and experiences. For more about our initiatives, visit our I&D page. We will provide necessary adjustments during the hiring process upon request. Please notify us in advance via email.

Address: 1055 West Hastings St, Vancouver, BC