Bilingual Records & Mail Clerk (9-Month Term)

Canadian Association of Labour Media; Ottawa; On-site; CAD 57,000 - 72,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

4 weeks vacation

December paid time off

Job summary

The Professional Institute of the Public Service of Canada (PIPSC) is seeking a bilingual Records & Mail Services Clerk to join our National Office in Ottawa on a 9-month term. The role provides clerical support, maintains filing systems, and handles mail processing with attention to confidentiality.

In-person work is required five days a week. Responsibilities include scanning, indexing documents, maintaining storage, and assisting with front-desk duties as needed, while ensuring timely and

Qualifications

• Completion of a secondary school diploma or provincial equivalent.
• Six months to one year of progressive and related experience in clerical or administrative positions, or
• An equivalent combination of education and experience.

Responsibilities

• Receive, sort, date-stamp, register, and distribute incoming mail, correspondence, and deliveries in accordance with established procedures.
• Maintain organized physical and electronic filing systems to ensure timely retrieval of documents and information.
• File, scan, index, and upload documents into electronic document management systems and attach records to member files, as required.
• Maintain and safeguard current and historical original signed Collective Agreements in accordance with records retention and confidentiality standards.
• Prepare files for off-site or long-term storage, including labeling, inventory tracking, and coordination with storage providers.
• Respond to internal requests for files and records in a timely and accurate manner.
• Photocopy, assemble, collate, sort, and prepare documents and packages as assigned.
• Stock and maintain office and business centre supplies, as required.
• Support reception and front-desk functions on an occasional or back-up basis, as operationally required.

Skills

Clerical tasks

Records management

Attention to detail

Document scanning

Confidentiality

Communication

Education

Secondary school diploma or provincial equivalent

One year related experience or equivalent

Tools

Document management system

Job description

The Professional Institute of the Public Service of Canada (PIPSC) is seeking a bilingual Records & Mail Services Clerk to join our National Office in Ottawa on a 9-month term. The role provides clerical support, maintains filing systems, and handles mail processing with attention to confidentiality.

In-person work is required five days a week. Responsibilities include scanning, indexing documents, maintaining storage, and assisting with front-desk duties as needed, while ensuring timely and