Bilingual Proposals Administrator

Altis Technology; Toronto; Hybrid; CAD 41,000 - 45,000; Part time

Job summary

Altis Recruitment is seeking a Bilingual Proposals Administrator in Toronto, ON, hybrid role (3 days on-site per week). The 6-month contract offers hourly compensation of $30-33 with a focus on opportunities across infrastructure, buildings and digital services.

You will monitor procurement platforms, research opportunities, and organize bid documents while coordinating with stakeholders and keeping timelines on track. Fluency in English and French is required.

Qualifications

• 12+ years of experience in proposals, marketing, research, business development support, administration or a related environment.
• Post-secondary education with analytical and research capabilities.
• Fully bilingual in French and English, both written and spoken.

Responsibilities

• Monitor procurement platforms and notifications to identify relevant opportunities.
• Research opportunities, review bid documentation and involve internal stakeholders.
• Upload and organize RFPs, RFQs, EOIs and other bid docs within internal systems.
• Track key dates, deadlines, updates and reminders to keep opportunities moving.
• Communicate information to market leaders, Project Directors and Project Managers.
• Maintain accurate opportunity information within CRM and automated workflow systems.

Skills

Bilingual EN/FR

Research & analysis

Organization

Communication

CRM experience

MERX / Ariba / Biddingo

Adaptability

Education

Post-secondary education

Tools

CRM

MERX

Ariba

Biddingo

Job description

Location: Toronto, ON, Hybrid, 3 days on-site per week
Language: Fully bilingual in English and French, with strong written and spoken communication skills in both languages
Duration: 6-month contract
Compensation: $30-33 per hour
Background Check Requirement: Criminal background check and professional references required

About the Opportunity

Altis Recruitment is partnering with a leading global engineering and professional services organization to hire a Bilingual Proposals Administrator. This is a great opportunity for an organized, analytical professional who enjoys research, technology and connecting information with the right people.

Youll work closely with administrative and marketing teams, supporting opportunities across areas such as infrastructure, buildings, transit, property, energy and digital services. Youll play an important role at the front end of the bid process, helping teams identify opportunities and keeping information organized and moving efficiently.

Whats In It for You

Youll gain exposure to multiple areas of a large professional services business while learning how opportunities move from initial research through the proposal process. Its an environment where curiosity, collaboration and initiative are valued, with an opportunity to build highly transferable marketing and proposal skills.

Your Responsibilities

• Youll monitor procurement platforms and incoming notifications to identify relevant business opportunities.
• Youll research opportunities, review bid documentation and determine which internal stakeholders should be involved.
• Youll upload and organize RFP, RFQ, EOI and other bid documentation within internal systems.
• Youll track key dates, deadlines, updates and reminders to keep opportunities moving forward.
• Youll communicate information to market leaders, Project Directors, Project Managers and other stakeholders.
• Youll maintain accurate opportunity information within CRM and automated workflow systems.

Skills and Qualifications

• 12+ years of experience in proposals, marketing, research, business development support, administration or a related environment.
• Post-secondary education, with demonstrated analytical and research capabilities.
• Full professional fluency in French and English, both written and spoken.
• Strong organizational skills with the ability to manage detailed information and multiple priorities.
• CRM experience and confidence learning new technology and systems.
• Experience with MERX, Ariba, Biddingo, Bids & Tenders or similar procurement platforms is an asset, not a requirement.
• An approachable, collaborative mindset and an interest in marketing and business opportunities.

Why Partner with Altis

If youve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if youre a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.