Proposal Coordinator

OXARO Inc.; Ottawa; On-site; CAD 70,000 - 110,000; Full time

Job summary

OXARO Inc. in Ottawa is seeking a Proposal Coordinator to work with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities.

You''ll review resumes, analyze requirements, create candidate summaries, and ensure submission packages are compliant, accurate, and ready for delivery. You will map qualifications, prepare compliance matrices, and coordinate supporting documentation while leveraging AI tools to improve

Qualifications

• 3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
• Ability to analyze requirements and align information to evaluation criteria.
• Excellent communication and information-gathering skills.
• Familiar with TBIPS, TSPS, ProServices, THS, SBIPS, or similar Government of Canada procurement vehicles.
• Experience enhancing, tailoring, and validating resumes for proposal submissions involving IT consultants and technology professionals.
• Exceptional writing, editing, proofreading, and document formatting skills.
• Strong attention to detail, organizational skills, and the ability to manage multiple deadlines.
• Experience with AI tools such as Copilot, ChatGPT, etc. is highly valued.

Responsibilities

• Partner with recruiters, candidates, and proposal teams to develop high-quality submission packages.
• Review, enhance, and tailor resumes, project descriptions, and professional experience summaries to align with client requirements.
• Analyze Statements of Work (SOWs), evaluation criteria, and solicitation requirements to determine candidate suitability.
• Map candidate qualifications against requirements and identify gaps requiring clarification or additional information.
• Prepare candidate profiles, qualification summaries, compliance matrices, and submission documentation.
• Gather, validate, and organize supporting documentation, including certifications, education, security clearances, and project experience.
• Collaborate with candidates and internal stakeholders to collect and verify information needed for submissions.
• Leverage AI tools and emerging technologies to improve content development, quality, and operational efficiency.
• Support multiple concurrent opportunities while maintaining accuracy and meeting tight deadlines.

Skills

Communication

Information gathering

Proposal submissions

Writing/editing

Attention to detail

Time management

AI tools

Interview coordination

Tools

TBIPS

TSPS

ProServices

THS

SBIPS

Job description

Security Clearance: Reliability (or eligibility to obtain)

Vacancy Status: This posting is for a new vacancy. We are actively hiring for this position.

Salary Range: $70,000 -$110,000 annually, plus benefits.

About Us

Where people, processes, and technology align – that’s the OXARO effect. We provide customized digital operations and cloud, digital, and organizational transformation consulting services. OXARO focuses exclusively on bringing the Canadian public sector leading tools and technologies while upholding stringent security, privacy, and compliance regulations. OXARO is a joint venture by Raymond Chabot Grant Thornton and Doane Grant Thornton, member firms of Grant Thornton International Ltd., active in some 150 countries worldwide. Based in Ottawa, Ontario, our team of 150+ experts empower the Canadian public service in providing our citizens with dynamic solutions from modern government.

The Role

As a Proposal Coordinator, you'll work closely with recruiters, candidates, and our bid team to prepare winning submissions for Government of Canada and professional services opportunities. You'll review resumes, analyze requirements, create candidate summaries, and ensure submission packages are compliant, accurate, and ready for delivery.

Day-to-Day Responsibilities

• Partner with recruiters, candidates, and proposal teams to develop high-quality submission packages.
• Review, enhance, and tailor resumes, project descriptions, and professional experience summaries to align with client requirements.
• Analyze Statements of Work (SOWs), evaluation criteria, and solicitation requirements to determine candidate suitability.
• Map candidate qualifications against requirements and identify gaps requiring clarification or additional information.
• Prepare candidate profiles, qualification summaries, compliance matrices, and submission documentation.
• Gather, validate, and organize supporting documentation, including certifications, education, security clearances, and project experience.
• Collaborate with candidates and internal stakeholders to collect and verify information needed for submissions.
• Leverage AI tools and emerging technologies to improve content development, quality, and operational efficiency.
• Support multiple concurrent opportunities while maintaining accuracy and meeting tight deadlines.

What You Bring To The Table

• 3+ years of experience preparing resource submissions, qualification summaries, compliance matrices and evaluation grids for Government bids.
• Ability to analyze requirements and align information to evaluation criteria.
• Excellent communication and information-gathering skills.
• Familiar with TBIPS, TSPS, ProServices, THS, SBIPS, or similar Government of Canada professional services procurement vehicles.
• Experience enhancing, tailoring, and validating resumes for proposal submissions involving IT consultants and technology professionals.
• Exceptional writing, editing, proofreading, and document formatting skills.
• Strong attention to detail, organizational skills, and the ability to manage multiple competing deadlines.
• Experience with AI tools such as Copilot, ChatGPT, etc. is highly valued.

Why Join Us?

• Make an Impact: Play a key role in modernizing Canada's public sector and see the direct impact of your work on our communities.
• Career Growth: As a fast-growing company, we offer significant opportunities for professional development and career advancement.
• Collaborative Culture: Join a supportive and collaborative team where your ideas are valued and you can learn from some of the best in the industry.
• Challenging Projects: Work on a variety of interesting and complex projects that will keep you engaged and continuously learning.

AI Disclosure:

We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed by our recruitment team.

OXARO is committed to fostering an inclusive, equitable and respectful workplace where every individual feels valued and empowered to contribute their best. We believe that diversity drives innovation and strengthens our ability to serve our clients and communities. We are dedicated to ensuring a fair and unbiased recruitment process and welcome applications from members of the four designated groups under the Employment Equity Act: women, Indigenous peoples, persons with disabilities and members of visible minorities.

Accommodations are available upon request for candidates taking part in all aspects of the recruitment process.

We sincerely thank all applicants for their interest in this opportunity. While we appreciate every application, only those selected for an interview will be contacted.