Bilingual Legal Assistant

Ruby & Co.; Ottawa; Remote; CAD 51,000 - 85,000; Full time

Job summary

Ruby & Co. in Ottawa is seeking a Bilingual Labour & Employment Legal Assistant to join the team remotely.

You will support lawyers specializing in employment litigation and labour law, draft and proofread pleadings, motions, and correspondence, and file documents with courts and tribunals. Responsibilities include coordinating discovery and trial prep, organizing exhibits and witness lists, maintaining client files, drafting client communications, and conducting legal research.

Qualifications

• Fluency in English and French is required.
• 5+ years of experience as legal assistant, paralegal, or legal secretary in labour/employment law.

Responsibilities

• Provide comprehensive support to lawyers specializing in employment litigation and labour law matters.
• Prepare, proofread, and manage legal documents including pleadings, motions, discovery requests, and correspondence.
• Assist in filing documents with courts and tribunals (e.g., Ontario Labour Relations Board, Human Rights Tribunal).
• Coordinate discovery and trial preparation, organize exhibits, evidence, and witness lists.
• Maintain and organize client files (paper and electronic) and ensure materials are up to date.
• Draft client communications, status reports, and meeting notes.
• Conduct legal research on labour and employment law including case law and statutes.
• Manage calendars for deadlines, hearings, meetings, and court appearances.

Skills

Bilingual English/French

Legal document preparation

Organization

Tools

Microsoft Office Suite

Legal case management software

Job description

Our client, a highly regarded law firm in Ottawa, is seeking a Bilingual Labour & Employment Legal Assistant to join their team. This position is fully remote.

Responsibilities:

• Provide comprehensive support to lawyers specializing in employment litigation and labour law matters.
• Prepare, proofread, and manage legal documents, including pleadings, motions, discovery requests, and correspondence.
• Assist in the preparation and filing of documents with various courts and tribunals (e.g., Ontario Labour Relations Board, Human Rights Tribunal).
• Coordinate discovery and trial preparation, including organizing exhibits, evidence, and witness lists.
• Maintain and organize client files, both paper and electronic, ensuring all materials are updated and accessible.
• Draft client communications, status reports, and meeting notes.
• Conduct legal research on labour and employment law matters, including case law and statutes.
• Manage calendars for deadlines, hearings, meetings, and court appearances.
• Liaise with clients, opposing counsel, experts, and other stakeholders.
• Assist in managing billing and timekeeping for assigned cases.

Requirements:

• 5+ years of experience working as a legal assistant, paralegal, or legal secretary, with a focus on Labour & Employment law, preferably with experience in employment litigation.
• Fluency in both English and French is required.
• Proficiency in preparing and managing legal documents, including drafting correspondence, pleadings, and discovery documents.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail, strong proofreading skills, and the ability to work independently and as part of a team.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and legal case management software.

Compensation:

This role offers a competitive salary up to $85,000, based on experience, RRSP matching, and a comprehensive benefits package.