Labour Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 68,000 - 83,000; Full time

Benefits offered by this job

Comprehensive group benefits

Pension plan

Partial remote work

Job summary

Ruby & Co. is seeking a Legal Assistant for a well-established Canadian labour law firm with 50+ years of experience. The role is partially remote with one day per week in the office, supporting two to three lawyers and managing calendars.

You will prepare, edit, and proofread legal documents, coordinate court and filing forms, and handle correspondence. The firm offers a salary up to $75,000, with comprehensive benefits and a pension plan, and a hybrid work setup.

Qualifications

• 3+ years of Legal Administrative Assistant experience.
• Labour and employment law experience is considered an asset.
• Post-secondary education in legal administration or equivalent experience.
• Strong proficiency with Microsoft Office and Adobe Acrobat.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage competing priorities.
• Excellent written and verbal communication skills, including strong grammar, spelling, and proofreading abilities.
• Ability to work independently while contributing effectively to a collaborative team.
• Ability to work efficiently in a fast-paced and deadline-driven environment.

Responsibilities

• Provide administrative and legal support to two to three lawyers
• Schedule meetings, hearings, conference calls, and other appointments
• Manage lawyer calendars and track critical dates and deadlines
• Manage internal and external correspondence and client inquiries
• Organize and maintain physical and electronic files
• Prepare, edit, and proofread correspondence and legal documents
• Complete court, tribunal, and administrative forms
• Arrange for the service and filing of legal documents with courts, tribunals, and opposing counsel
• Prepare summonses and coordinate service with process servers
• Assist with general administrative duties and provide coverage for colleagues as required
• Track CPD accreditation requirements and deadlines

Education

Post-secondary education in legal administration

Tools

Microsoft Office

Adobe Acrobat

Job description

Our client, a well-established and highly respected Canadian labour law firm with over 50 years of experience, is seeking a Legal Assistant to join their team. This role is partially remote, with 1 day per week in office.

Responsibilities

• Provide administrative and legal support to two to three lawyers
• Schedule meetings, hearings, conference calls, and other appointments
• Manage lawyer calendars and track critical dates and deadlines
• Manage internal and external correspondence and client inquiries
• Organize and maintain physical and electronic files
• Prepare, edit, and proofread correspondence and legal documents
• Complete court, tribunal, and administrative forms
• Arrange for the service and filing of legal documents with courts, tribunals, and opposing counsel
• Prepare summonses and coordinate service with process servers
• Assist with general administrative duties and provide coverage for colleagues as required
• Track CPD accreditation requirements and deadlines

Requirements

• 3+ years of Legal Administrative Assistant experience
• Labour and employment law experience is considered an asset
• Post-secondary education in legal administration or equivalent experience
• Strong proficiency with Microsoft Office and Adobe Acrobat
• Excellent organizational and time-management skills
• Strong attention to detail and ability to manage competing priorities
• Excellent written and verbal communication skills, including strong grammar, spelling, and proofreading abilities
• Ability to work independently while contributing effectively to a collaborative team
• Ability to work efficiently in a fast-paced and deadline-driven environment

Compensation

• Salary up to $75,000, commensurate with experience
• Remote schedule - 1 day per week in the office
• Comprehensive group benefits and pension plan