Bilingual Human Resources Coordinator

DuBois Chemicals; Burlington; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

3 weeks vacation

Benefits package (health, vision, dent

Life insurance

Job summary

DuBois Chemicals is seeking a motivated Bilingual HR Coordinator (English and French) to join our Canadian HR team. You will support recruitment, onboarding, benefits administration, HRIS upkeep, and Canada-specific compliance in a fast-paced, collaborative environment.

Under supervision of the Canadian HR Manager, you will help with payroll data, policy updates, and employment verification letters while growing a solid HR foundation and career in our dynamic organization.

Qualifications

• Fluent in English and French with strong written and spoken communication.
• 2-5 years in HR or a similar role in Canada.
• Ability to maintain confidential information with discretion.
• Proficiency in MS 365 and HRIS/Workday familiarity is a plus.

Responsibilities

• Support a wide range of HR functions including recruitment, onboarding, employee relations.
• Assist payroll data changes and benefits administration for Canada.
• Maintain accurate employee records in HRIS and files.
• Prepare employment contracts, policy updates, and verification letters.
• Coordinate onboarding and offboarding, including offers and returns of company property.
• Contribute to HR projects, reporting, and compliance with Canadian laws.

Skills

Bilingual English/French

Verbal & Written Communication

Prioritization

Customer Service

Discretion & Confidentiality

Education

College diploma in Business Admin/HR or related

Tools

Excel

Word

SharePoint

PowerPoint

Microsoft 365

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing!We're committed to bringing passion and customer focus to the business.JOB SUMMARYWe are seeking a motivated Bilingual HR Coordinator (English and French) to join our Canadian Human Resources team. Under the supervision of the Canadian Human Resources Manager, you will support a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. This is an excellent opportunity for someone looking to build a solid foundation in HR and grow their career within a dynamic and supportive environment.KEY DUTIES & RESPONSIBILITIESHR Administration & ComplianceMaintain accurate and confidential employee records in both employee files and the Workday HRIS.Act as a first point of contact for employee inquiries regarding HR policies, benefits, and general HR matters.Assist with payroll preparation by providing relevant employee data changes (e.g., new hires, leaves, terminations).Assisting with basic payroll concerns and support internal payroll auditsPrepare HR documents, including employment contracts, policy updates, and employment verification letters.Talent AcquisitionAssist with the full-cycle recruitment of Canadian roles, including creating job postings, screening resumes, scheduling interviews with hiring managers, and overseeing the background check process.Onboarding & OffboardingCoordinate and facilitate the new hire onboarding process, including preparing offer letters, providing necessary HR information, and ensuring a smooth integration. Ensure the communication of new hires to the business.Coordinate exit process for departing employees, including preparing termination letters, requesting and coordinating return of company property.Benefits & Leave AdministrationMaintain accurate benefit records in the 3rd party benefit portals.Assist with the administration of group benefits, pension, and wellness programs.Support employees with benefits-related questions and coordinate with providers as needed.Support the management of various leaves of absence. (parental leaves, STD/LTD)HR Projects & SupportSupport the HR Manager in HR projects such as performance management cycles, engagement surveys, and DEI initiatives.Manage the employee service award program.Maintain the HR SharePoint up to date.Create or update job descriptions as needed.Assist with HR reporting and analytics, including turnover, headcount, and recruitment metrics.Stay current on HR trends and legislative changes in Canada.QUALIFICATIONSBilingual (English and French) is required2-5 years of experience in HR, preferably in a similar capacityDemonstrate strong verbal and written communications skillsProficiency with Microsoft 365 applications (Excel, Word, SharePoint, PowerPoint)Demonstrate superior relationship management and customer-service skillsAbility to effectively prioritize multiple responsibilities in a fast-paced environment.Results-driven with the ability to take initiativeUnderstands the importance of and demonstrates a high level of confidentiality, discretion and professionalismHigh level of accuracy and attention to detailEDUCATION REQUREMENTSCollege diploma or degree in Business Administration, Human Resources or similar areas.What We Offer:Competitive compensation3 weeks vacationCompetitive benefits program including Health, Vision, Dental, Life insurance, Disability insurance, EAP.Career growth and professional development opportunities.Collaborative and supportive work environment.Job Type : Full-Time, PermanentWork Location : Burlington, Ontario (On-Site, in person)Pay : $65,000.00-$75,000.00 per yearDuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic information, service in the military, veteran status, or any other protected status in accordance with applicable federal, state, and/or local law and/or regulation.