Bilingual Executive Assistant

Adecco; Ottawa; On-site; CAD 76,000 - 95,000; Full time

Job summary

Adecco is seeking a highly skilled bilingual Executive Assistant to support a senior leader in Ottawa, ON. You will manage complex calendars, coordinate travel, and prepare materials for governance and stakeholder engagements.

Ideal candidates bring 7+ years of executive support, fluency in French and English, and advanced MS 365 proficiency. Occasional evenings and weekends may be required; strong discretion is essential for handling confidential information.

Qualifications

• Minimum 7 years of executive-level administrative support experience in a complex, fast-paced environment.
• Experience supporting senior executives, executive leadership teams, boards, or governance bodies.
• Fluently bilingual in French and English (spoken and written).
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe tools.

Responsibilities

• Manage the President & CEO's complex calendar, meetings, and daily priorities.
• Coordinate executive travel, itineraries, accommodations, and expense reporting.
• Prepare agendas, briefing materials, presentations, and meeting documentation.
• Act as a key point of contact for senior leaders, partners, and external stakeholders.
• Draft correspondence, track action items, and manage follow-ups.

Skills

Executive support

Calendar management

Bilingual English/French

Travel coordination

Stakeholder communication

Confidentiality

Education

Post-secondary education in Business Administration

Tools

Microsoft 365

Outlook

Excel

PowerPoint

SharePoint

Job description

Adecco is currently hiring a Bilingual Executive Assistant for a senior-level executive support opportunity in Ottawa, ON.

As the Executive Assistant, you will serve as a trusted partner to the President & CEO, managing complex schedules, coordinating executive priorities, supporting stakeholder engagement, and ensuring the smooth operation of the Executive Office.

• Pay Rate: $76,200 - $95,100/year
• Location: Ottawa, ON
• Shift: Monday to Friday | Occasional evenings and weekends
• Job type: Temporarywith possibility of permanence |Full-time
• Vacancy Status: This posting is for an existing vacancy.

Here’s why you should apply:

• Paid weekly accurate and on time
• Strong health and safety programs
• Medical and dental benefits once qualified
• Free training programs
• New and quicker onboarding process

Responsibilities:

• Manage the President & CEO's complex calendar, meetings, and daily priorities.
• Coordinate executive travel, itineraries, accommodations, and expense reporting.
• Prepare agendas, briefing materials, presentations, and meeting documentation.
• Act as a key point of contact for senior leaders, partners, and external stakeholders.
• Draft correspondence, track action items, and manage follow-ups.
• Record meeting minutes and maintain executive documentation.
• Support Executive Office operations, budgets, reporting, and administrative processes.
• Assist with board, governance, and protocol-sensitive activities as required.
• Handle confidential information with professionalism, discretion, and sound judgment.
• Support process improvements and administrative best practices within the Executive Office.

Qualifications and Skills:

• Post-secondary education in Business Administration, Office Administration, Public Administration, or a related field.
• Minimum 7 years of executive-level administrative support experience in a complex, fast-paced environment.
• Experience supporting senior executives, executive leadership teams, boards, or governance bodies.
• Strong experience managing executive calendars, travel, meetings, and sensitive communications.
• Fluently bilingual in French and English (spoken and written).
• Exceptional communication, organizational, and problem-solving skills.
• Strong political acuity, professionalism, and attention to detail.
• Proven ability to handle confidential information and competing priorities.
• Advanced proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Adobe tools.
• Ability to work flexible hours, including occasional evenings and event-related activities.
• Must be legally eligible to work, and reside in Canada

At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we’re making the future work for everyone.