Bilingual Construction Project Coordinator

Keller Foundations Ltd.; Acton; On-site; CAD 60,000 - 75,000; Full time

Job summary

Keller Foundations Ltd. in Acton, Ontario is seeking a Project Coordinator to support construction projects from preconstruction through closeout, coordinating bidding activities, project documentation, procurement, billing, and compliance.

The role requires a highly organized professional who can manage multiple priorities, collaborate with cross-functional stakeholders, and ensure projects remain on schedule, compliant, and properly documented throughout the project lifecycle.

Qualifications

• Must be fluent bilingual (English and French).
• Experience supporting construction projects, project coordination, or project administration.
• Strong organizational, communication, and customer service skills.
• Ability to coordinate multiple projects, priorities, deadlines, and stakeholders.

Responsibilities

• Support preconstruction efforts by identifying project opportunities, reviewing Invitations to Bid, and assisting with client communications regarding project requirements, scope, and bidding intent.
• Assist with prequalification packages, bidder lists, opportunity tracking, and maintaining project information in Groundworks, SharePoint, and other project management platforms.
• Download, organize, review, and distribute project documents, including plans, specifications, geotechnical reports, and addenda.
• Coordinate with estimating, operations, project management, and engineering teams throughout the bidding and project lifecycle.
• Create and maintain comprehensive project documentation, project files and SharePoint sites.
• Support project startup activities, including vendor setup, purchase orders, material deliveries, subcontract preparation, certificates of insurance, bonds and project related letters/documentation.
• Manage, maintain and update RBQ and AMP registries.
• Coordinate safety-related documentation, certifications, training requirements, and regulatory compliance needs.
• Manage utility locate requests, monitor expiration dates, and communicate status updates to project teams.
• Assist with monthly billing processes, progress billing and invoicing, lien waivers, payment tracking, and project closeout activities.
• Coordinate material and equipment pricing, maintain vendor relationships, track lead times, and support procurement efforts.
• Support engineering activities through document preparation and submittal coordination.
• Compile and organize technical documentation for engineering review and client deliverables.

Skills

Bilingual EN/FR

Construction coordination

Organizational skills

Communication

Project coordination

Tools

SharePoint

Groundworks

Microsoft Office

Job description

Keller Foundations Ltd. in Acton, Ontario is seeking a Project Coordinator to support construction projects from preconstruction through closeout, coordinating bidding activities, project documentation, procurement, billing, and compliance.

The role requires a highly organized professional who can manage multiple priorities, collaborate with cross-functional stakeholders, and ensure projects remain on schedule, compliant, and properly documented throughout the project lifecycle.