Construction Project Admin & Coordination Specialist

Landmark Structures Co; Burlington; On-site; CAD 45,000 - 65,000; Full time

Job summary

Landmark Structures Co is seeking a Project Admin to support design/build, self-performance construction, and maintenance projects in Burlington, ON. The role reports to Project Managers and focuses on coordinating documentation, planning, and submittals throughout the project lifecycle.

Core duties include maintaining files, gathering planning documents, and ensuring COIs and WSIB clearances are in place. Strong communication and organization are essential to succeed.

Qualifications

• High school diploma or GED.
• 2–5 years of construction project admin experience.
• Exposure to project management functions on self-perform construction projects.
• Excellent written and verbal communication skills.
• Proficient with Adobe Acrobat and Microsoft Office suite.
• Strong organizational skills and attention to detail.

Responsibilities

• Set up and maintain project files and planning documents.
• Assist Project Manager with meetings, notes, and minutes.
• Coordinate materials, equipment, and submittals with stakeholders.
• Track invoices, subcontracts, COIs, and insurance certificates.
• Prepare project billings and manage receivables.
• Support vendor setup and maintain supplier lists.
• Assist in project review meetings and training when required.

Skills

Project coordination

Communication

Documentation

Attention to detail

Organization

Education

High school diploma or GED

Tools

Adobe Acrobat

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Publisher

Job description

Landmark Structures Co is seeking a Project Admin to support design/build, self-performance construction, and maintenance projects in Burlington, ON. The role reports to Project Managers and focuses on coordinating documentation, planning, and submittals throughout the project lifecycle.

Core duties include maintaining files, gathering planning documents, and ensuring COIs and WSIB clearances are in place. Strong communication and organization are essential to succeed.