Bilingual Administrative Secretary & Event Support

McGill Faculty of Medicine and Health Sciences; Macdonald, Meredith and Aberdeen Additional Township; On-site; CAD 39,000 - 47,000; Full time

Job summary

McGill University seeks a secretary to provide varied administrative support under supervision. Responsibilities include word processing, data entry, handling inquiries, organizing events, arranging travel, and managing supplies and records.

The role requires strong communication, proofreading, and computer skills, with French written and spoken proficiency expected. Hours are full-time with a focus on supporting the Student Affairs Officer and coordinating administrative tasks, meetings and

Qualifications

• DEP - Office Systems or DEP - Secretarial Studies
• Secretarial experience preferred
• Strong computer and data entry skills

Responsibilities

• Type documents such as correspondence, manuscripts, reports and forms.
• Arrange publication of departmental materials and access web pages/publicity materials.
• Proofread and format materials per specifications.
• Update and maintain records and data in computerized systems.
• Greet visitors and respond to inquiries regarding policies and practices.
• Schedule meetings, arrange travel and prepare minutes.

Skills

Word processing

Data entry

Event coordination

Travel arrangements

Cash handling

Reception/Front desk

Minutes taking

Office software proficiency

French language

Education

Office Systems Diploma

Secretarial Studies Diploma

Tools

MS Office

McGill software

Photocopier / Fax

Job description

McGill University seeks a secretary to provide varied administrative support under supervision. Responsibilities include word processing, data entry, handling inquiries, organizing events, arranging travel, and managing supplies and records.

The role requires strong communication, proofreading, and computer skills, with French written and spoken proficiency expected. Hours are full-time with a focus on supporting the Student Affairs Officer and coordinating administrative tasks, meetings and