Bilingual Admin & Office Manager (Hybrid, Growth-Ready)

TalentSphere Staffing Solutions Inc.; Brossard; Hybrid; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Hybrid work model (2 days in office)

Group insurance

RRSP with employer contribution

Generous vacation

Office closure between Christmas andny

Flexible work options

Job summary

TalentSphere Staffing Solutions Inc. seeks a bilingual administrative coordinator to support office and clinic operations across multiple entities in the Brossard area. The role combines administration, light accounting, HR onboarding and contract compliance in a growing organization.

You’ll coordinate schedules, handle AP/AR, assist with month-end activities, and help implement process improvements. The position offers a hybrid work model (2 days in office), competitive salary ($70,000–$80,000

Qualifications

• 3–5 years of experience in administration, office coordination or office management.
• Comfortable with basic accounting and financial administration.
• Fully bilingual in French and English.
• Highly organized, resourceful and comfortable working independently.
• A proactive, hands-on person who takes initiative and sees what needs to be done.
• Someone who enjoys variety, collaboration and working in a growing business.

Responsibilities

• Overseeing day-to-day office and clinic administration across multiple entities.
• Coordinating schedules, appointments, communications, suppliers and facilities.
• Handling light accounting tasks, including AP/AR, invoicing, expense reports and basic reconciliations.
• Supporting the finance team with month-end documentation, reporting and special projects, including SR&ED tax credit applications.
• Assisting with onboarding, HR administration, contracts and compliance documentation.
• Identifying opportunities to improve processes and keep things running smoothly as the organization grows.

Skills

Bilingual French/English

Organized

Proactive

Independent

Collaborative

Tools

QuickBooks

Job description

TalentSphere Staffing Solutions Inc. seeks a bilingual administrative coordinator to support office and clinic operations across multiple entities in the Brossard area. The role combines administration, light accounting, HR onboarding and contract compliance in a growing organization.

You’ll coordinate schedules, handle AP/AR, assist with month-end activities, and help implement process improvements. The position offers a hybrid work model (2 days in office), competitive salary ($70,000–$80,000