Bid Manager

Groom & Associés / Associates; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Bid & Proposal Manager to lead the development of competitive proposals in a dynamic environment. This role involves collaboration with various teams to create compelling narratives and ensure compliance with technical and commercial requirements. With a focus on operational excellence, the ideal candidate will have a strong background in writing and project management, and a passion for delivering high-quality solutions. Join a forward-thinking organization that values creativity and detail-oriented professionals who thrive in a collaborative setting.

Qualifications

• 5 years’ experience in proposal or professional writing preferred.
• Experience in Facilities Management, engineering, or construction preferred.

Responsibilities

• Manage and coordinate responses to business development opportunities.
• Develop and edit documentation ensuring quality prior to submission.

Skills

Technical and/or creative writing

Effective communication (written and verbal)

Problem Solving and Innovation

Writing, researching, and problem-solving skills

Attention to detail and quality

Time management and prioritization

Education

Post-secondary education in English, Journalism, or related fields

Tools

Microsoft Office Products (Word, Excel, PowerPoint, Visio)

Adobe platforms

Job description

1 day ago Be among the first 25 applicants

Direct message the job poster from Groom & Associés / Associates

Recruitment Director - Operations, Engineering & Manufacturing at Groom & Associés

POSITION: Bid & Proposal Manager

JOB TYPE: Permanent full-time

LOCATION: Toronto, ON

WORK MODEL: Hybrid

ABOUT OUR CLIENT:

Our client is an integrated, multi-trade service provider that safely delivers high-quality construction, facilities management, and technical solutions. Our client is a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, they are a forward-thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

If you are a creative, detail-oriented, and client-focused professional with a passion for leveraging opportunities, this position is for you!

***IMPORTANT***

• Please note that all applicants must be legally eligible to work in Canada, for our client, at the time of hire; therefore, must be a permanent resident or Canadian citizen.

• This is not a position for which our client is offering immigration application sponsorship or support.

To apply please send your CV to [e-mail]

We thank all candidates for showing interest in this role; however, only retained candidates will be contacted.

SUMMARY:

The Proposal Manager will be responsible for overseeing the completion of various business development activities, with a particular focus on the development of competitive procurement responses (proposals). The Proposal Manager will interact with multiple teams within the Facility Services Division (FM, Service, and Energy/Sustainability), as well as strategic partners and subcontractors, and client contacts, to lead the preparation of carefully thought-out service delivery solutions and highly produced proposals. The Proposal Manager will create cohesive and coherent narratives through the integration of information provided in various formats (pre-written, verbal, graphic), and will work alongside identified operations teams and key corporate contributors to develop a full and compliant submission package, covering both technical and commercial requirements.

The role will manage internal proposal deliverables relating to content, commercial/financial requirements, legal considerations, client liaison (RFIs/coordination, etc.), and graphic development.

Duties and Responsibilities:

1. Managing and coordinating effective responses to business development opportunities, from kickoff through to sign-off and submission.
2. Establishing deliverables of the undertaking and assigning them to SMEs, as necessary. Ensuring that suitable timelines are applied and that tasks are completed.
3. Engaging with Corporate support teams to ensure full consideration/compliance with T&Cs and specified elements of the opportunity.
4. Developing content through own understanding, as well as in coordination with SMEs (active/creative writing).
5. Facilitating the completion, review, and editing of documentation. Ensuring the quality of all documents and materials prior to submission and carrying out necessary due diligence of proposal production and submission of fully compliant bids.
6. Establishing bid timeline to achieve successful submission. Checking progress via regular update meetings with wider bid team.
7. Serving as the primary contact for all facets of response development (technical and commercial).
8. Performing other duties, as assigned, to ensure the success of the BD team and the FM Business line.

COMPETENCY REQUIREMENTS:

1. Technical and/or creative writing
2. Communicates Effectively (written and verbal)
3. Problem Solving and Innovation

EDUCATION REQUIREMENTS:

Post-secondary education, ideally in English, Journalism, Graphic Communications, Creative Writing, Marketing/Communications, or Business/Commerce.

WORK EXPERIENCE REQUIREMENTS:

5 years’ experience in proposal or professional writing preferred. Experience working in a Facilities Management, property management/real estate, engineering, architecture, or construction environment preferred. Superior level of Writing, Editing, and Proof-reading skills. Taking input from many sources and compiling it into cohesive, flowing narratives and responses is key.

SKILLS, ABILITIES, AND OTHER REQUIREMENTS:

1. Proficiency with Microsoft Office Products (Word, Excel, PowerPoint, Visio, or similar) and Adobe platforms
2. Ability to integrate information from various sources
3. Ability to analyze requirements and anticipate appropriate responses
4. Ability to adhere to deadlines
5. Ability to communicate and work effectively with a variety of individuals
6. Ability to pay close attention to detail and quality
7. Writing, researching, and problem-solving skills
8. Ability to organize time effectively, determine priorities, and move work forward

Seniority Level:

Mid-Senior level

Employment Type:

Full-time

Job Function:

Business Development, Engineering, and Writing/Editing

Industries:

Engineering Services, Facilities Services, and Architecture and Planning